Executive Assistant (STT GDC Philippines)

Globe Telecom, Inc.; Makati; On-site; PHP 1,200,000 - 1,800,000; Full time

Job summary

Globe Telecom, Inc. in Manila is seeking an experienced Executive Assistant to the President and CEO. You will provide comprehensive administrative support, manage complex calendars, and coordinate travel for multiple executives.

The role requires precision, discretion, and strong written and verbal English communication in a fast-paced, global environment.

Qualifications

• 8-10 years of experience as an Executive Assistant.
• At least 5 years supporting expatriates or global C-suite executives.
• Bachelor’s degree in Business Administration, Communications, or related field.
• Certification in executive support, office management, or project management is an advantage.

Responsibilities

• Provide comprehensive administrative support to the President, CEO, and Executive Management Team.
• Manage and coordinate calendars, travel arrangements, and meeting schedules for multiple executives.
• Prepare, review, and edit high-quality documents, presentations, and reports.
• Act as the primary liaison between executives and internal/external stakeholders.
• Coordinate logistics for executive meetings, events, and off-sites.
• Track and ensure timely completion of deliverables and follow-ups for executives.
• Maintain and organize confidential files and records for executives.

Skills

Calendar management

Travel coordination

Stakeholder liaison

English communication

Confidentiality

Cross-cultural awareness

Education

Bachelor's degree in Business Administration/Communications

Executive support certification (advantage)

Tools

Microsoft Office Suite

Google Workspace

Asana

Trello

Jira

Job description

At Globe, our goal is to create a wonderful world for our people, business, and nation. By uniting people of passion who believe they can make a difference, we are confident that we can achieve this goal.

Job Description STT GDC Philippines is a joint venture between Globe, Ayala and STT GDC. ST Telemedia Global Data Centres is one of the fastest-growing data centre providers, headquartered in Singapore. With a global platform of data centres in the world’s major business markets of over 170 facilities across Singapore, the UK, India, China, Thailand, South Korea, Indonesia, Japan and the Philippines, STT GDC offers a full suite of best-in-class, highly scalable and flexible data centre solutions, connectivity and support services that best meet customers’ current and future colocation needs.

The Executive Assistant to the President and CEO, and Executive Management is a pivotal role responsible for providing seamless administrative and operational support to the President, CEO, and the Executive Management Team. This position exists to streamline communication, ensure smooth coordination of schedules, and oversee high-level organizational support for strategic initiatives. The role involves interacting with internal and external stakeholders, requiring exceptional communication, organizational, and multitasking skills in a fast-paced global environment.

Key Duties and Responsibilities

• Provide comprehensive administrative support to the President, CEO, and Executive Management Team
• Manage and coordinate calendars, travel arrangements, and meeting schedules for multiple executives
• Prepare, review, and edit high-quality documents, presentations, and reports
• Act as the primary liaison between executives and internal/external stakeholders
• Coordinate logistics for executive meetings, events, and off-sites
• Track and ensure timely completion of deliverables and follow-ups for executives
• Maintain and organize confidential files and records for executives

Professional Background and Experience

• 8-10 years of experience as an Executive Assistant, with at least 5 years supporting expatriates or global C-suite executives
• Proven experience in supporting multiple executives and managing competing priorities

Professional Qualifications & Training

• Bachelor’s degree in Business Administration, Communications, or a related field preferred
• Certification in executive support, office management, or project management is an advantage

Knowledge and Skills

• Proficiency in calendar and travel management across multiple time zones
• Advanced skills in Microsoft Office Suite, Google Workspace, and project management tools (e.g., Asana, Trello, Jira)
• Strong written and verbal communication skills in English
• Experience in handling confidential information with utmost discretion
• Knowledge of global business etiquette and cross-cultural communication

Competencies

• Superior organizational and multitasking skills
• Proactive and solution-oriented mindset
• Excellent interpersonal and relationship-building skills
• Ability to prioritize and manage competing deadlines effectively
• Resilience and adaptability under pressure

Equal Opportunity Employer Globe’s hiring process promotes equal opportunity to applicants, Any form of discrimination is not tolerated throughout the entire employee lifecycle, including the hiring process such as in posting vacancies, selecting, and interviewing applicants. Globe’s Diversity, Equity and Inclusion Policy Commitment can be accessed here

Make Your Passion Part of Your Profession. Attracting the best and brightest Talents is pivotal to our success. If you are ready to share our purpose of Creating a Globe of Good, explore opportunities with us.

Globe Telecom, Inc. (Globe) is the leading Telecommunications company in the Philippines and the purveyor of the Filipino digital lifestyle. We provide cellular, broadband and mobile data services by focusing on enriching our content offerings amid customers' growing preference for multimedia platforms across multiple screens and devices. We want to enrich lives through communications by simplifying technology, so that we bring customers closer to what matters most. Globe was also recognized as one of the Top companies to work for in Asia by Asia Corporate Excellence & Sustainability (ACES) Awards and Best Employer in the Telco category by Stevie's New York. Our principal shareholders are Ayala Corp. and Singtel, both industry leaders in their respective countries and in the region. We are also a member of Bridge Alliance, Asia Pacific's leading mobile alliance of 36 mobile carriers.

Purpose

In everything we do, we treat people right to create a Globe of Good.

Vision

We see a Philippines where families' dreams come true, businesses flourish, and the nation is admired.

Mission

We create wonderful experiences for people to have choices, overcome challenges, and discover new ways to enjoy life.