Executive Assistant (Remote) — Health and Fitness

Biospan; Cebu City; Remote; PHP 400,000 - 600,000; Full time

Job summary

A fast-growing international health company in Cebu City is seeking a highly organised Executive Assistant to support the CEO. This role involves managing schedules, financial tasks, and workflow automation. Ideal candidates will have experience with billing software and CRM tools, with a compensation of $800–$1,000 USD/month based on experience. This position offers a fully remote working environment and opportunities for long-term growth.

Benefits

13th Month Pay

Standard PH holidays

Flexible work culture

Long-term growth opportunity

Qualifications

• Experience with billing software (e.g. Xero or similar).
• Familiar with CRM tools like Zoho, Hubspot, etc.
• Experience managing automation workflows.

Responsibilities

• Manage the CEO's email, calendar, travel, and bookings.
• Raise invoices and run payroll cycles.
• Keep internal files and admin systems tidy.

Skills

Billing software experience

Familiarity with CRM tools

Experience with automation tools

Compliance and document handling

Dashboard and report building

Job description

Overview

We\'re hiring a highly organised, tech-savvy Executive Assistant to support the CEO of a fast-growing international company in the health and wellness space. This isn\'t just a basic admin role — you\'ll be able to think critically, take on responsibility, and step into multiple areas of the business when needed. You\'ll be the CEO\'s right hand, helping manage daily operations, finance tasks, automation workflows, and communication across the team.

Responsibilities

• Manage the CEO\'s email, calendar, travel, bookings, and follow-ups
• Raise invoices, run payroll cycles, and follow up on unpaid invoices
• Keep our internal files and admin systems tidy and updated
• Track compliance documents and manage contracts (templates provided)
• Build simple workflows using automation tools like Zapier or N8N
• Track performance KPIs and build dashboards + reports
• Help coordinate with other team members to keep things on track
• Step into recruitment, sales, or support tasks when needed during busy times

Skills & Experience (Required)

• Experience with billing software (e.g. Xero or similar)
• Familiar with CRM tools like Zoho, Hubspot, etc.
• Experience building or managing automations (Zapier, N8N, or similar)
• Comfortable with compliance, contracts, and document handling
• Able to build dashboards or reports and track team performance

Compensation & Benefits

• $800–$1,000 USD/month (based on experience)
• 13th Month Pay
• Standard PH holidays
• Fully remote
• Long-term growth opportunity in a global company
• Flexible, supportive work culture

How to apply (3 minutes)

• Fill our short form (5 questions)
• Upload your CV
• Optional Cover Letter