Executive Assistant (Investment Firm)

MultiplyMii; Davao City; Remote; PHP 400,000 - 600,000; Full time

Job summary

A leading investment company seeks an Executive Assistant to support the CEO in managing day-to-day operations. The ideal candidate will have 2-5 years of experience in a similar role, strong organizational skills, and familiarity with financial documentation. This full-time position is remote, with a requirement for specific hours to overlap with West African time.

Qualifications

• 2–5 years experience in an Executive Assistant or similar role.
• Proficiency with MS Office Suite.
• Experience in fast-paced environments with high confidentiality.

Responsibilities

• Manage and coordinate schedules for the CEO.
• Organize email correspondence and draft responses.
• Plan and arrange travel for the CEO.

Skills

Organization

Communication

Time Management

Attention to Detail

Tools

MS Office Suite

Notion

ClickUp

Job description

Position Type: Full-time

Location: Philippines (Remote)

Schedule: Monday-Friday (possible work on Sat), with required overlap from 9AM-2AM and 5AM-6AM West-African Time

About The Company

Our client, based in Africa, is a next-generation transformative investment company that connects visionary entrepreneurs with capital and delivers projects of strategic national and global importance. They are rooted in African excellence with a global outlook, structuring and financing high-impact investments across technology, infrastructure and other critical sectors.

About The Role

As an Executive Assistant, you will provide high-level administrative and operational support primarily to the CEO, ensuring her day-to-day activities run smoothly and efficiently. You will be responsible for managing complex calendars, coordinating travel, organizing communication, and supporting meetings and financial documentation. The ideal candidate is detail-oriented, proactive, and experienced in fast-paced professional environments—preferably in the investment or legal sectors.

Responsibilities

• Calendar Management: Manage and coordinate schedules for the CEO, ensuring optimal time use and preventing conflicts.
• Inbox Management: Organize and triage email correspondence; draft and respond to emails as appropriate.
• Travel Coordination: Plan and arrange travel, including flights, accommodations, ground transportation, and detailed itineraries.
• Meeting Support: Prepare agendas and materials, attend meetings, take minutes, and track follow-ups.
• Financial Administration: Manage invoices, process payments, and ensure proper documentation of financial records.
• Administrative Support: Prepare reports and documents, handle expense reimbursements, and maintain organized digital and physical records, and ensure the accurate completion and submission of required information.
• Task Prioritization: Maintain oversight of multiple responsibilities and deadlines with minimal supervision.
• Confidentiality: Handle sensitive information with discretion and professionalism.
• Research and Reports: Conduct research on various business and investment topics and compile findings into reports or presentations.
  
  

Competencies And Qualifications

• 2–5 years experience in an Executive Assistant, Administrative Assistant, or similar support role.
• Proficiency with MS Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational, communication, and time management skills.
• High attention to detail and ability to manage competing priorities.
• Experience working in fast-paced environments with high confidentiality standards.
• Familiarity with financial and legal documentation is a plus.
• Experience working with companies in the investment industry.
• Previous experience supporting teams or executives in Nigeria or with companies based there.
• Understanding of legal jurisdictions and related documentation processes.
• Experience with project management and collaboration tools such as Notion, ClickUp, or similar.
  
  

Application Process

We understand that searching for a new job can be challenging, and we’re here to support you every step of the way. Our goal is to make the process as transparent and respectful as possible.

Typically, the interview process includes a Recruiter Interview, Client Interview, and Practical Test, but this may vary depending on the role. Throughout each stage, we’ll keep you informed and provide feedback as quickly as we can, ensuring you feel valued and supported throughout your journey with us.