Executive Assistant II

Aecom2; Taguig; On-site; PHP 900,000 - 1,700,000; Full time

Job summary

AECOM is seeking a Senior Executive Assistant (Level 10) to support our senior executives with high-level coordination, confidential communications, and complex travel planning. The role drives meeting efficiency, ensures decision-ready materials, and partners with legal and finance on governance processes.

You will manage calendars, prepare briefing packs, and oversee budgets and vendor coordination across global teams, while maintaining executive confidentiality and professional standards.

Qualifications

• Must have 3–5 years of experience supporting global stakeholders end-to-end.
• Excellent written and spoken communication skills.
• Strong proficiency with MS Office, especially Excel and PowerPoint.

Responsibilities

• Manage high-volume calendars for senior leaders and resolve conflicts with executive judgment.
• Draft and screen communications for executives, ensuring appropriate tone and context.
• Coordinate international and domestic travel with complex itineraries and VIP requirements.
• Plan and manage executive-level meetings and stakeholder summits with briefing materials.
• Oversee expense workflows and budgets, coordinating with Finance and Procurement.
• Develop executive reports and dashboards to support decision-making.
• Coordinate vendor onboarding, contracts, and legal/doc compliance support.

Skills

Communication skills

Executive support

Attention to detail

Tools

MS Office

Excel

PowerPoint

Job description

Senior Executive Assistant (Level 10)

The Senior Executive Assistant (Level 10) supports senior executives and directors, delivering high-level executive coordination, decision-ready communication support, and oversight of sensitive logistics. The role also champions internal comms, vendor alignment, and event leadership.

Responsibilities & Duties

Executive-Level Calendar Leadership

Manage high-volume and dynamic calendars for senior leaders, often involving cross-functional, global, and high-stakes engagements. Make independent decisions on scheduling conflicts, apply executive judgment, and ensure calendar alignment with strategic priorities and business goals.

Executive Communication Gatekeeping

Serve as the first line of contact for internal and external stakeholders on behalf of the executive. Draft, screen, and manage communications with professionalism, tone alignment, and sensitivity to audience and business context. Escalate and filter issues requiring executive attention.

Strategic Travel & VIP Coordination

Oversee complex international and domestic travel for senior executives, including multi-leg itineraries, offsite arrangements, high-security requirements, and contingency planning. Coordinate closely with travel providers, vendors, and internal teams to anticipate and resolve challenges before they occur.

High-Level Meeting & Event Management

Independently organize and manage executive-level meetings, board reviews, cross-regional workshops, and stakeholder summits. Prepare briefing materials, strategic agendas, and executive summaries. Take ownership of follow-through on decisions, actions, and cascading communications.

Advanced Expense and Budget Oversight

Manage expense workflows with a higher level of scrutiny, forecasting, and proactive issue resolution. Track departmental or project-related budgets, reconcile with Finance, and liaise with Procurement for complex approvals, vendor reconciliations, and early release payment requests.

Executive-Grade Reporting & Analysis

Develop and maintain key executive documents such as strategic reports, performance dashboards, confidential briefings, and decision memos. Interpret data and format information in a way that enables executive decision-making.

Vendor, Procurement & Legal Coordination

Handle end-to-end coordination for vendor onboarding, PO creation, legal contract routing, and invoice disputes. Collaborate with Legal and Finance for confidentiality agreements, COIs, and compliance documents on behalf of the executive's function.

Requirements

• Must have at least 3 to 5 years of experience supporting global stakeholder; end-to-end.
• Excellent communication skills - written and spoken
• Proficiency in MS Office particularly Excel and PowerPoint.
• Must be willing to work fixed night shifts and 3 days onsite per week.

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include

• medical
• dental
• vision
• life
• AD&D
• disability benefits
• paid time off
• leaves of absences
• voluntary benefits
• perks
• flexible work options
• well-being resources
• employee assistance program
• business travel insurance
• service recognition awards

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients' complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle - from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.

What makes AECOM a great place to work

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you'll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you've always envisioned. Here, you'll find a welcoming workplace built on respect, collaboration and community-where you have the freedom to grow in a world of opportunity.

At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.