Executive Assistant I

LBP Leasing and Finance Corporation - Government; Makati; On-site; PHP 400,000 - 600,000; Full time

Job summary

A government finance agency in Metro Manila is seeking an Administrative Assistant. The role involves coordinating meetings, serving as a liaison, and maintaining office supplies. Candidates should be graduates of a 4-year course, preferably with 6 months of related experience and must be Civil Service Eligible. Strong communication skills are essential. This position offers the opportunity to support management and contribute to organizational efficiency.

Qualifications

• Graduate with good scholastic records.
• Preferably 6 months related work experience.
• Must be Civil Service Eligible.

Responsibilities

• Schedule and coordinate meetings and appointments.
• Serve as liaison officer between management and staff.
• Answer and direct all incoming calls efficiently.
• Organize and maintain filing system for documents.
• Maintain inventory records and order supplies as necessary.

Skills

Word processing

Spreadsheet proficiency

Written communication

Oral communication

Information administration

Office administration principles

Planning and organizing

Education

Graduate of any 4-year course

Job description

DUTIES AND RESPONSIBILITIES

1. Schedule and coordinate daily, weekly and monthly meetings and appointments.
2. Serve as liaison officer between management and staff of both internal and external groups and units.
3. Answer phone calls and directs all incoming calls to the appropriate party promptly and efficiently.
4. Sort and distribute incoming mail, prepares and transcribes correspondences and sends and receives electronic mails.
5. Attend meetings and takes minutes of the meeting.
6. Organize and maintain a filing system for records, reports and other documents.
7. Maintain office supplies inventory records and orders supplies as necessary.
8. Review and summarize miscellaneous reports and documents.
9. Analyze and resolve office administrative situations and problems.
10. Arrange travel schedules and reservations for management and staff as needed.
11. Perform client services functions and provides assistance and information to the general public.
12. Perform other tasks as may be assigned by the President or other officers from time to time.

QUALIFICATION STANDARDS

• Graduate of any 4-year course with good scholastic records
• Preferably with at least 6 months related work experience
• Proficient with word processing & spreadsheet
• Good written and oral communication skills
• Basic information and records administration skills
• Basic knowledge in Office administration principles
• Basic knowledge in Principles of planning and organizing
• Must be Civil Service Eligible