Executive Assistant for an Office in Cubao, Quezon City

Grand Alliance Import Corporation; Quezon City; On-site; PHP 400,000 - 600,000; Full time

Job summary

A leading import company in Quezon City is looking for an Executive Assistant to provide top-level administrative support. Responsibilities include managing schedules, coordinating meetings, and handling communications effectively. The ideal candidate possesses exceptional organizational skills and the ability to maintain confidentiality. This position is key to enhancing executive productivity and ensuring smooth operations within the office.

Qualifications

• Must have excellent communication skills for handling correspondence.
• Ability to manage schedules and organize meetings effectively.
• Proficiency in maintaining record-keeping systems.

Responsibilities

• Provide high-level administrative support to senior executives.
• Manage schedules, meetings, and travel logistics.
• Prepare reports and presentations while maintaining confidentiality.

Job description

Duties and Responsibilities

• Communication: Answer phone calls, take messages, and manage correspondence
• Scheduling: Schedule appointments, meetings, and conferences
• Record keeping: Maintain a record-keeping system for files, contacts, and employee directory
• Office supplies: Oversee office equipment and supplies, and initiate requisitions to replenish inventory
• Meetings: Organize and service meetings, produce agendas, take care of the food ordering and preparation for the meeting, and take minutes
• Reports: Prepare letters, reports, memoranda, tables, financial data, and similar material
• Client relations: Greet business clients and guests, and help visitors or clients navigate the workspace
• Research: Perform more advanced executive functions, such as research

An executive assistant provides high-level administrative, organizational, and logistical support to senior executives by managing schedules, coordinating meetings and travel, handling communications, preparing reports and presentations, and maintaining confidential information. They act as a primary point of contact, ensure smooth operations, and enhance the productivity of the executives they support.