Executive Assistant (CF- 092625 - PTEA)

Rippedboxstation; Manila; On-site; PHP 279,000 - 390,600; Part time

Job summary

A leading consultancy firm in Metro Manila is seeking an experienced Executive Assistant to manage executive schedules, oversee project tasks, and enhance operational efficiency. This role involves coordinating with teams and external stakeholders, along with composing business documentation. The ideal candidate is proficient in Notion and Office365, possesses strong organizational skills, and has a meticulous attention to detail. Applicants with experience in engineering or consulting services will be highly regarded.

Qualifications

• Proven experience as an Executive Assistant or Administrative Assistant.
• Familiarity with engineering or consulting services is a plus.
• Strong understanding of corporate operations.

Responsibilities

• Manage executives’ calendars, emails, and contacts.
• Oversee and track engineering project tasks.
• Compose and edit professional correspondence and reports.
• Streamline internal platforms and workflows.
• Coordinate with cross-functional teams and vendors.

Skills

Organizational skills

Time-management skills

Communication skills

Proficiency in Notion

Proficiency in Office365

Tools

Notion

Office365

Job description

About the job Executive Assistant (CF- 092625 - PTEA)

Position: Executive Assistant

Number of hours: 20 hours/week
Schedule: Canada Time Zone

Key Responsibilities

Manage executives’ calendars, emails, and contacts to ensure efficient scheduling, prioritization, and communication flow.

Oversee and track engineering project tasks, including managing timelines, invoicing processes, and disbursement tracking.

Compose and edit professional correspondence, presentations, reports, and other documentation using appropriate business language.

Streamline internal platforms, tools, and workflows to improve operational efficiency.

Assist in preparing and formatting proposals, slide decks, and briefing materials for internal and external stakeholders.

Maintain well‑organized and accurate documentation across systems and platforms.

Coordinate with cross‑functional teams, vendors, and external stakeholders to ensure alignment and timely delivery of project milestones.

Manage and maintain systems such as Notion and Office365 for task tracking, documentation, and communication.

Requirements:

Proven experience as an Executive Assistant, Administrative Assistant, or in a similar support role.

Proficient in Notion and Office365 (Outlook, Word, Excel, PowerPoint, Teams).

Familiarity with engineering or other professional consulting services, projects or firms is a PLUS.

Previous experience with membership based or educational services a PLUS

Strong organizational and time‑management skills with a meticulous attention to detail.

Excellent written and verbal communication skills; professional and polished demeanor.

Ability to work independently, take initiative, and anticipate executive needs.

Strong understanding of corporate operations and internal workflows.

High level of discretion and integrity when handling confidential information.

Comfortable taking meeting minutes and producing clear summaries Self-motivated, dependable, and tech‑savvy.