Executive Assistant and HR Administrator | WFH | Day 1 HMO

Emapta; Pasig; Remote; PHP 400,000 - 600,000; Full time

Job summary

A renowned HR consultancy seeks an Executive Assistant and HR Administrator to support a Director and streamline HR systems. This full-time role combines administrative tasks with HR responsibilities in a remote working environment, offering numerous perks and opportunities for personal growth.

Benefits

Day 1 HMO coverage with free dependent

Competitive Salary Package

Permanent WFH arrangement

24/7 access to office gyms

Unlimited upskilling through Emapta Academy

20 annual leaves

Employee referral incentives

Qualifications

• 1+ year in Executive Assistant, Office Manager, or HR Admin roles.
• Experience in consultancy or fast-paced environments preferred.
• Familiarity with HR platforms like Employment Hero or ATS is a plus.

Responsibilities

• Manage Director's diary and calendar.
• Prepare HR documents and maintain employee records.
• Oversee probation reviews and exit interviews.

Skills

Proficiency in Microsoft Office Suite

Attention to detail

Communication skills

Organization skills

Initiative

Tools

Employment Hero

SharePoint

Canva

LinkedIn

Job description

Building Workplaces That Work-for People and Performance

Our client is a purpose-driven HR consultancy dedicated to helping organizations build high-performing, people-first workplaces. Through a powerful mix of culture transformation, compliance strategies, and leadership development, they create environments where employees feel valued and empowered. With a strong belief that culture drives performance, they use evidence-based tools to align people strategies with business goals-ensuring sustainable growth and lasting impact across industries.

Job Description

As an Executive Assistant and HR Administrator, you'll provide critical support to a dynamic Director while helping clients streamline their HR systems and processes. Your role spans executive support, HR administration, and performance tracking, offering the best of both strategy and operations.

Job Overview

Employment type: Full-Time
Shift: Monday to Friday, 8:30 AM to 5:30 PM (AEST)
Work setup: Permanent Work From Home

Exciting Perks Await!

• Day 1 HMO coverage with free dependent
• Competitive Salary Package
• Permanent WFH arrangement
• Prime office location in Ortigas, Pampanga, and Cebu (Easy access to MRT stations, restaurants, and banks)
• Fixed weekends off
• Unlimited upskilling through Emapta Academy courses (Want to know more? Visit https://bit.ly/EmaptaTrainingCalendar)
• Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer!
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more!)
• Unlimited opportunities for employee referral incentives across the organization
• Standard government and Emapta benefits
• Total of 20 annual leaves to be used on your own discretion (including 5 credits convertible to cash)
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

The Qualifications We Seek

Prior Experience:

• Have at least 1 year of experience in an Executive Assistant, Office Manager, or HR Admin role
• Bring prior experience from a consultancy, professional services, or fast-paced small business environment
• Possess exposure to HR platforms such as Employment Hero, DocTrack, or ATS (preferred but not required)

Qualifications:

• Demonstrate strong proficiency in Microsoft Office Suite and SharePoint
• Format professional documents using Canva with attention to detail
• Show familiarity with Employment Hero or the ability to learn new systems quickly
• Use LinkedIn and basic social media scheduling tools effectively
• Exhibit high-level written communication skills for editing and preparing HR documents

Competencies / Personality Traits

• Stay organized and detail-oriented with strong follow-through
• Take initiative and manage tasks across admin and HR independently
• Maintain discretion with sensitive HR and business information
• Display warmth, compassion, and strong values
• Approach tasks with curiosity, capability, and a process improvement mindset
• Thrive in a small team environment with high ownership and accountability

Your Daily Tasks

Executive Support

• Manage the Director's diary and calendar
• Coordinate meetings, coaching sessions, and workshops
• Format and edit documents using Word, Excel, PowerPoint, and Canva
• Organize and maintain SharePoint file systems
• Schedule and post content on LinkedIn and other social media platforms
• Provide ad hoc personal and professional support to the Director

HR Administration for Clients

• Prepare HR documents and perform administrative tasks for clients
• Maintain and update employment contracts and related documentation
• Oversee probation review and exit interview processes
• Review and update HR policies to ensure clarity and relevance
• Improve efficiency and expand usage of Employment Hero

Performance Measurement

• Complete diary, document, and scheduling tasks accurately and on time
• Maintain well-organized HR documentation and systems
• Demonstrate progress on HR process improvements and internal efficiencies
• Receive positive feedback from the Director and clients

Who Are We

Join a team that values camaraderie, excellence, and growth. Recognized as one of the Top 20 Dream Companies of Filipinos in 2024, Emapta stands proudly alongside industry giants, offering stability and exciting career opportunities. Your career flourishes here with competitive compensation, international clients, and a work culture focused on collaboration and innovation. We empower your success with opportunities for personal and professional development in an inclusive environment. Apply now and be part of the #EmaptaEra!