Executive Assistant (2Pm To 11Pm Shift)

The Depository Trust & Clearing Corporation (Dtcc); Metro Manila; Hybrid; PHP 360,000 - 480,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Paid time off

Hybrid work model

Job summary

The Depository Trust & Clearing Corporation (DTCC) is seeking an Admin Assistant/Support to enable the team’s strategic priorities through general administrative and secretarial duties, project coordination, and analytics across locations. Strong judgment, communication, and confidentiality are essential.

Responsibilities include calendar management, meeting logistics, travel arrangements, and producing professional documents.

Qualifications

• Work experience required.
• Bachelor's degree preferred.

Responsibilities

• Support Executive by coordinating communications, meeting minutes and calendar management.
• Assist with travel arrangements, expense reporting and meeting logistics for internal and external appointments.
• Create and edit letters, presentations, surveys, emails, and reports using Word, Excel and PowerPoint.
• Develop relationships with other departments and coordinate cross-functional activities.
• Assist with special projects and ensure risk/control processes are integrated into daily duties.

Skills

MS Office

Executive liaison

Communication skills

Self-starter

Virtual collaboration

Education

Bachelor's degree preferred

Tools

Microsoft Office

Job description

Are you ready to make an impact at DTCC? Do you want to work on innovative projects, collaborate with a dynamic and supportive team, and receive investment in your professional development? At DTCC, we are at the forefront of innovation in the financial markets. We are committed to helping our employees grow and succeed. We believe that you have the skills and drive to make a real impact. We foster a thriving internal community and are committed to creating a workplace that looks like the world that we serve.

The Business Management and Administration teams direct and help implement DTCC's corporate strategy by providing change management, project management and administrative support and coordination across business lines.

Pay And Benefits

• Competitive compensation, including base pay and annual incentive
• Comprehensive health and life insurance and well-being benefits, based on location
• Pension / Retirement benefits
• Paid Time Off and Personal/Family Care, and other leaves of absence when needed to support your physical, financial, and emotional well-being.
• DTCC offers a flexible/hybrid model of 3 days onsite and 2 days remote (onsite Tuesdays, Wednesdays and a third day unique to each team or employee).

The Impact You Will Have In This Role

The Admin Assistant/Support enables the team's achievement of their strategic priorities by providing general administrative and secretarial support, project management, analytics and coordination across the location and the business lines being supported. This requires good judgement, strong interpersonal, organizational, and time management skills, as well as a strong attention to detail and a high level of accuracy. The Admin Support will regularly interface with partners, other department leaders, business leaders and colleagues across the firm. The Admin Support must be personable, professional, flexible and able to maintain a high degree of confidentiality.

Your Primary Responsibilities

• Support Executive by managing day-to-day matters including, but not limited to, preparing and coordinating communications, taking meeting minutes, complex calendar management, meeting logistics for internal and external appointments, travel arrangements, expense reporting, facilitating changes to daily events as necessary, tracking and helping drive completion of key deliverables and following up on outstanding items by acting as a liaison for direct reports.
• Proficiency with Word, Excel and PowerPoint to create, edit, format and proofread letters, presentations, surveys, emails, reports and other documents as necessary. Use of Excel for reporting and analytics.
• Develop and maintain working relationships with other departments.
• Coordinating global meetings, such as Town Hall meetings involving all stages of planning and execution including logistics (whether in person, via telepresence or conference calls), document and agenda preparation, conference rooms, AV needs, mitigating issues, and partnering with various departments to bring together best-in-class execution of events while collaborating on and contributing to developing overall event experience.
• Participate in special projects and other duties as assigned
• Aligns risk and control processes into day to day responsibilities to monitor and mitigate risk; escalates appropriately

Qualifications

• Work experience required
• Bachelor's degree preferred

Talents Needed For Success

• At least 3 years of experience supporting C-Suite executive(s) and/or senior management in a fast pace, mid-to-large sized legal or other professional services organization.
• Strong proficiency with Microsoft Office skills
• Strong written and verbal communication skills
• Looking for a self-starter who can self-initiate tasks and follow through
• Ability to work seamlessly in a virtual environment and across globally distributed teams.

The salary range is indicative for roles at the same level across all locations. Actual salary is determined based on the role, location, individual experience, skills, and other considerations.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.