Executive Assistant

Manulife Business Processing Services (MBPS); Quezon City; On-site; PHP 400,000 - 600,000; Full time

Job summary

A leading business processing service provider in Quezon City is seeking an Executive Assistant to support Vice Presidents. This role involves managing calendars, arranging travel, and coordinating meetings. The ideal candidate has over 6 years of experience, exceptional organizational skills, and strong communication abilities. Join a flexible and supportive team that values your career growth and well-being.

Benefits

Career growth opportunities

Flexible environment

Supportive team culture

Qualifications

• 6+ years of relevant experience as an executive assistant or similar role.
• Excellent English written and verbal communication skills.
• Flexible on shift and overtime may be required.

Responsibilities

• Manages the diary of the VP and arranges travel.
• Coordinates and attends meetings, assists in agenda preparation.
• Handles the expense reimbursements.
• Assists with planning departmental events.

Skills

Strong oral/written communication skills

Organizational and time management abilities

Excellent meeting planning skills

Interpersonal skills

Proficiency in MS Office Suite

Attention to detail

Ability to manage complex situations

Collaboration

Tools

MS Outlook

Power Point

Excel

Word

One Note

Job description

The role is part of the Executive Assistance and Travel Management team at Manulife Business Processing Services (MBPS). The Executive Assistant is responsible for providing support to Vice President/s (VPs). Key responsibilities include managing calendars, arranging travel, coordinating and attending meetings, taking minutes, handling expense reimbursements, and providing general administrative support to the team. This role is essential for ensuring smooth and efficient operations, requiring confidentiality, professionalism, and exceptional organizational skills. The ideal candidate is proactive, detail-oriented and excels in a fast-paced environment.

Role and Responsibilities

Accountable to Vice President/s (VPs), the Executive Assistant is primarily responsible for the effective management of priorities through high quality administration and follow through of deliverables.

Responsibilities include the following:

• Manages the diary of the VP and arranges their travel requirements.

• Facilitates departmental travel requirements.

• Crafts and organizes visitor itineraries, conduct research to prepare background information and briefing documents on business visitors.

• Coordinates and attends meetings, assists in agenda preparation, takes minutes and follows through on meeting actions.

• Handles the expense reimbursements.

• Arrange technology desk side support for the executives and their business visitors when required.

• Assist with the planning and implementation of departmental events and activities.

• Help draft and send announcements on behalf of the executive.

• Assist in creating draft presentations if needed.

• Minor admin assistance to the team.

• Acts as back-up to other Executive Assistants.

Qualifications

• 6+ years of relevant experience as an executive assistant, administrative assistant or similar role.

• Strong oral/written communication skills required to interact with senior officers and representatives

• Strong organizational and time management abilities, with a keen attention to detail.

• Excellent meeting planning and organizational skills (planning, coordination, priority setting, task management and follow through)

• Ability to manage complex and sensitive work situations with sound judgement, discretion, and empathy

• Highly collaborative and results-oriented

• Proficient in making reports and deck/presentations

• Advanced Proficiency in MS Outlook

• Proficient in MS Office Suite which includes Power Point, Excel, Word, One Note

• Strong interpersonal skills and ability to work effectively with diverse teams.

• Excellent English written and verbal communication skills.

• Flexible on shift and overtime may be required when business visitors are on site.

When you join our team:

• We’ll empower you to learn and grow the career you want.

• We’ll recognize and support you in a flexible environment where well-being and inclusion are more than just words.

• As part of our global team, we’ll support you in shaping the future you want to see.