Executive Assistant

TOA Global; Philippines; On-site; PHP 400,000 - 600,000; Full time

Job summary

A leading global firm is seeking an Executive Assistant to manage projects, correspondence, and scheduling in a dynamic environment. Candidates must demonstrate strong organizational skills and proficiency in Google Workspace and Microsoft Office. A high school diploma is required, while a bachelor’s degree and knowledge of accounting principles are preferred. This is an onsite role based in Clark, Pampanga, Cebu City, or Tarlac City.

Qualifications

• Ability to manage multiple projects and meet strict deadlines.
• Experience with data entry and office management procedures.
• Knowledge of basic accounting principles.

Responsibilities

• Manage intake of new cases and correspondence.
• Coordinate schedules and meetings efficiently.
• Adhere to strict deadlines for project completion.

Skills

Project management

Communication

Organizational skills

Time management

Attention to detail

Interpersonal skills

Education

High school diploma or equivalent

Bachelor's degree

Tools

Google Workspace

Microsoft Word

HubSpot

Trello

Calendly

Quickbooks Online

Job description

Job Title: Executive Assistant

Location: Clark, Pampanga, Cebu City, Tarlac City

Shift: 9:00PM - 6:00AM (Monday-Friday)

Work Arrangement: Onsite

UNLOCK YOUR POTENTIAL AT TOA GLOBAL!

At TOA Global, we are passionate about helping professionals thrive in their careers, businesses, and communities. With a global presence spanning Australia, New Zealand, North America, the Philippines, South Africa, and South America, we empower accounting professionals by providing world-class opportunities and support.

ABOUT THE ROLE:

The Executive Assistant will be responsible for day-to-day tasks such as intake of new cases, managing schedules, coordinating meetings, handling correspondence, client relationship management, labor market research, job posting research, and assisting with general office duties.

ABOUT YOU:

Ability to manage up to 25 projects/cases per month from start to completion, including:

• New case intake
• Send out invoices and Fee Agreements and follow up to assure completion
• Set up Google Folder for each case
• Set up each case in Trello
• Send e-mails to attorneys, paralegals, clients, and people we are evaluating with efficiency and accuracy
• Coordinate schedules and meetings
• Coordinate Partners' hearing/testimony schedules and payments
• Adhere to strict deadlines

Strong organizational and time management skills

Proficiency in Google Workspace and Microsoft Word

Excellent communication and interpersonal abilities

Ability to prioritize tasks and work efficiently

Attention to detail and accuracy

Experience with data entry and office management procedures

Knowledge of basic accounting principles

High school diploma or equivalent required

Highly preferred, but not required:

• Experience with HubSpot and Trello
• Experience with Calendly
• Experience with Quickbooks Online
• Experience using Chat GPT
• Background as a Legal Assistant and/or Paralegal
• Bachelor's degree