Executive Assistant

WellTheory Technologies, Inc.; Philippines; Remote; PHP 650,962 - 813,703; Full time

Job summary

A healthcare technology company is seeking an Executive Assistant to support the CEO in managing operations. This remote role involves optimizing the CEO's time, coordinating travel and events, and communicating with stakeholders. The ideal candidate has 3+ years in a similar role, superb organizational skills, and a proactive mindset. Compensation starts at $8-10 USD/hour, based on experience. If you're highly organized and ready to contribute to a mission-driven environment, we want to hear from you.

Qualifications

• 3+ years as an Executive Assistant, Chief of Staff, or in a similar high-level role.
• Ability to manage multiple priorities and work independently.
• High degree of professionalism, discretion, and integrity.

Responsibilities

• Manage CEO's calendar and optimize priorities.
• Coordinate travel and events.
• Act as a liaison between the executive team and stakeholders.

Skills

Strong organizational skills

Excellent written communication

Excellent verbal communication

Technical proficiency in Google Suite

Problem-solving ability

Empathy for autoimmune experiences

Beginner's mindset

Relentless persistence

Tools

Google Suite

Slack

Notion

Job description

As Executive Assistant to WellTheory’s CEO, you’ll have the opportunity to bring structure, organization, and rigor to our company’s day-to-day operations. In this role, you will be responsible for optimizing the CEO's time and priorities by managing calendars, planning travel, coordinating events, and acting as a liaison between the executive team and internal/external stakeholders. The ideal candidate is a highly-organized and proactive self-starter who thrives in a fast-paced, mission-driven environment and excels at managing multiple priorities with discretion and efficiency.

About You

These are not requirements but describe someone who might be a great fit for WellTheory and this role:

Experience: 3+ years as an Executive Assistant, Chief of Staff, or in a similar high-level administrative role, preferably supporting C-level executives in a fast-paced startup or healthcare environment.

Organizational Skills: Strong organizational skills with exceptional attention to detail.

Communication : Excellent written and verbal communication skills.

Independence: Ability to manage multiple priorities, work independently, and problem-solve effectively.

Technical Proficiency: Proficiency in Google Suite, Slack, Notion, and other productivity tools.

Professionalism: A high degree of professionalism, discretion, and integrity.

This role might not be a good fit if:

You prefer a highly structured environment with established protocols.

You are uncomfortable with a remote-first culture that relies heavily on written communication and documentation.

You are not excited about working closely with the CEO and being involved in various aspects of the company's operations.

Outside of the specific role, here are qualities that make someone successful at WellTheory:

Empathy for the autoimmune experience. You don’t need to have an autoimmune condition for this role but you need to have deep empathy for the lived experience of autoimmune patients.

Beginner’s mindset. You have a love of learning and like to solve problems from the ground up. You’re a curious person and embrace the opportunity to explore the unfamiliar aspects of your role, ask questions, and seek understanding without fear of judgment. You openly admit when you make mistakes and are open-minded when it comes to new approaches of problem-solving.

Unreasonably relentless. You’ve been called a “force of nature” and have done something most people wouldn’t (e.g., ran a marathon, started a company, got a degree while working full-time, and/or overcame difficult adversities). Persistence is your middle name and you don’t give up easily.

Details :

Location: Remote

Working Hours: U.S. business hours (Pacific Time)

Role type: Independent Contractor (Full Time)

Reports to: CEO

Compensation: starting at $8-10 USD/hour in the Philippines with final amount based on location and years of experience

Interested?

Email [e-mail] with “ Application: Executive Assistant ” in the subject line along with:

Resume and LinkedIn

What is your unique superpower?

Sample work product that showcases your communication, organization, and/or planning skills

About WellTheory

Autoimmune disease is one of the fastest-growing and most costly categories in healthcare today. It impacts over 50 million Americans and costs the system more than $160 billion annually. It’s also one of the most misunderstood. For too long, patients have been dismissed, unheard, and left without answers. WellTheory is on a mission to change that. We’re building something we wish had existed years ago on our own journeys — care that’s truly personalized, proactive, and rooted in compassion.

This is an exciting moment to join our team. We’ve raised $26.2M in funding and are backed by top-tier investors like General Catalyst, Accel, 7wire, Box Group and Up2 Opportunity Fund. In the past year, we’ve grown 10x in membership and 5x in revenue.

At WellTheory, we believe that anything can be achieved through pure will, determination, and grit and value teammates with a similar mentality. We are remote-first and use asynchronous tools like Linear, Loom, and Notion to collaborate across time zones and maximize heads down time. If this sounds like a good fit, we hope you’ll join us 🚀

Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At WellTheory, we are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.