Executive Assistant

cas; Philippines; Remote; PHP 711,000 - 1,066,000; Full time

Benefits offered by this job

Company-provided equipment

100% permanent remote work

Competitive USD compensation

Job summary

CAS is seeking an executive assistant to empower leadership by organizing schedules, inbox management, and workflow optimization across client teams. You will handle communications, research, light bookkeeping, and reporting to keep leaders focused on high-impact work.

The role emphasizes structured, clear writing, proactive problem solving, and consistent documentation in a fully remote, long-term engagement with exclusive commitment.

Qualifications

• 3+ years supporting C-level leaders or senior stakeholders.
• Fluent in English, written and spoken.
• Proficient with productivity tools and CRMs.

Responsibilities

• Manage executive calendars, triage emails, draft replies, and schedule across time zones.
• Respond to inquiries, prepare agendas, capture minutes, and follow up to completion.
• Create and maintain task boards and status updates in project tools; escalate risks early.

Skills

EA support

Time management

Communication

English proficiency

Tools

Google Workspace

Microsoft Office

Slack/Zoom/Teams

CRM

Job description

Locations: Philippines, Latin America and South Africa (100% Remote)

Employment Type: Full-time Independent Contractor (exclusive commitment)

Compensation: Competitive and commensurate with the candidate's market rate, experience, skills, and overall qualifications

Philippines - $1,000-$1,500 USD per month

Latin America - $1,200-$2,000 USD per month

South Africa - $700-$1,200 USD per month

About the Job

You're the force that turns good teams into great ones. As an Executive Assistant at Cloud Accountant Staffing, you'll orchestrate schedules, tame inboxes, streamline workflows, and make complex days feel simple. From client communications and research, to light bookkeeping and reporting, you'll bring order, clarity, and momentum-so leaders can focus on the work only they can do. Full-time IC with exclusivity (no other part-time or freelance engagements once hired). If you love structure, crisp communication, and getting things done, you'll feel right at home.

About the Role

Think strategist-meets-executor. You'll anticipate needs, reduce noise, and keep everything moving-meetings prepped, follow-ups sent, docs clean, tasks tracked, and outcomes documented. You'll translate open-ended requests into a structured checklist, choose the right tool (CRM, doc, board, or template), and close loops with friendly, professional updates. Calm under pressure, precise in your writing, and proactive with solutions-that's your signature.

What You'll Do

• Calendar & Inbox Command: Manage busy executive calendars, triage emails, draft replies, schedule across US time zones, and protect focus time.
• Client Communications: Respond to inquiries, prep meeting agendas, capture minutes/action items, and own follow-ups to completion.
• Project Support: Build task boards, track deadlines, and maintain status updates in tools like Asana/ClickUp/Trello; **escalate risks early**.
• Documentation & SOPs: Create and maintain checklists, templates, and SOPs so recurring work becomes predictable and faster.
• Research & Reporting: Conduct targeted research (vendors, tools, market info), synthesize findings, and prepare concise summaries or slide decks.
• Data & Files: Clean up docs and folders, maintain naming/versioning standards, and ensure everything's easy to find.
• Light Bookkeeping (as needed): Categorize expenses, match receipts, prep simple invoices/credit notes, and coordinate with the accounting team (QuickBooks/Expensify basics).
• CRM Hygiene: Update records, log activities, prep lists/exports, and keep pipelines tidy (HubSpot/Salesforce or similar).
• Travel & Logistics: Arrange travel, prepare itineraries, and manage event logistics when required.
• Quality, Privacy & Security: Follow data-handling policies, use MFA, and observe least-privilege access at all times.

What You'll Bring

• 3+ years in a Virtual Assistant/Executive Assistant/Operations role supporting C-level leaders or Senior stakeholders.
• Tool fluency: Google Workspace (Docs/Sheets/Drive), Microsoft Office, Slack/Zoom/Teams, and at least one CRM.
• Organization & Follow-through: You live by checklists, time blocking, and clear documentation; nothing falls through the cracks.
• Excellent English (written & spoken): clear, friendly, and professional-your emails read like you mean business.
• Problem solving: You turn vague asks into concrete next steps; you propose options, not obstacles.
• Time-zone alignment: Comfortable working US business hours
• Nice-to-haves: Light bookkeeping, basic reporting/BI know-how, experience with Notion, Calendly, Zapier, Canva/Slides.

The Ideal Candidate

• Predictive, not reactive: You anticipate needs and prepare materials before they're asked for.
• Detail-obsessed, deadline-driven: You spot inconsistencies, fix formatting, and hit send with confidence.
• Process-minded: You love creating templates/SOPs and shaving minutes off recurring tasks with smart shortcuts.
• Calm communicator: You keep stakeholders aligned with brief, timely updates and well-labeled docs.
• Team-first: You collaborate openly, ask crisp questions, and share what you've standardized so others benefit.

HOW WE WORK

• Quality: Close checklists, review notes, and documentation are part of every engagement
• Security: Best practices for data privacy, MFA, and least-privilege access - always
• Collaboration: Slack/Zoom standups, shared task boards, and predictable review cycles

WHY CAS IS DIFFERENT

We're not a gig platform.

We're not a freelance marketplace.

We're not a short-term staffing agency.

At CAS, we invest in professionals who want to build long-term careers supporting U.S. accounting firms and businesses. We believe in creating meaningful opportunities-not just placements.

Here's what you can expect when you join CAS:

• Competitive USD compensation based on your location, experience, technical expertise, and role
• 100% permanent remote work with long-term client opportunities
• Company-provided equipment, including a laptop, monitor(s), and essential accessories
• 15 days of pai