Executive Assistant

Goldwing Apparel Inc.; Metro Manila; On-site; PHP 400,000 - 600,000; Full time

Job summary

A leading apparel company in Metro Manila is looking for an Executive Assistant to support the Executive Committee. The role involves managing complex schedules, organizing board meetings, and handling communications with discretion. Candidates should possess a Bachelor's degree and at least 5 years of executive-level experience, particularly in retail or FMCG sectors. Proficiency in Microsoft Office and excellent communication skills are essential.

Qualifications

• Minimum of 5 years of executive-level administrative experience.
• Proven ability to manage multiple priorities under pressure.
• High level of discretion and trustworthiness in handling sensitive information.

Responsibilities

• Provide confidential strategic and administrative support to the Executive Committee.
• Manage and coordinate complex calendars and meetings.
• Draft, proofread, and manage executive-level documents and presentations.

Skills

Written communication skills

Verbal communication skills

Organizational skills

Problem-solving skills

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office Suite

Digital collaboration tools

Job description

Key Responsibilities

• Provide confidential, strategic, and administrative support to the Executive Committee.

• Manage and coordinate complex calendars, schedules, and meetings, ensuring alignment across multiple executives.

• Organize and prepare materials for board meetings, strategic reviews, and business planning sessions.

• Handle internal and external communications on behalf of the Executive Committee with professionalism and discretion.

• Track and follow up on action items from executive meetings and ensure timely completion.

• Coordinate local and international travel arrangements, itineraries, and related logistics.

• Draft, proofread, and manage executive-level documents, reports, and presentations.

• Support special projects, company events, and internal communications as directed by the committee.

• Liaise with department heads and key stakeholders to support cross-functional initiatives and ensure clear lines of communication.

• Maintain organized systems for records, contracts, and confidential information.

Requirements

• Bachelor’s degree in Business Administration, Communications, or a related field.

• Minimum of 5 years of executive-level administrative experience, preferably in retail, FMCG, or manufacturing industries.

• Excellent written and verbal communication skills.

• Proven ability to manage multiple priorities under pressure while maintaining accuracy and confidentiality.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and digital collaboration tools (e.g., Teams, Zoom, Google Workspace).

• Strong organizational and problem-solving skills, with a proactive and professional demeanor.

• High level of discretion and trustworthiness in handling sensitive information.