Executive Assistant

PRIME Philippines; Mandaluyong; On-site; PHP 700,000 - 1,100,000; Full time

Benefits offered by this job

HMO

Paid leaves

Statutory benefits

Job summary

PRIME Philippines is seeking an Executive Assistant to partner with senior leadership and drive strategic execution across a fast-growing real estate services group. The role goes beyond calendar management, coordinating major projects, monitoring outcomes, and ensuring accountability across departments.

You will translate executive direction into actionable plans, track milestones, and facilitate communications with internal and external stakeholders to keep initiatives on track and aligned

Qualifications

• Bachelor’s degree required in business-related field.
• Minimum 5+ years in operations, project management, or executive support.
• Proven ability to work with senior leaders and cross-functional teams.

Responsibilities

• Partner with executive leadership on strategic priorities and initiatives.
• Translate direction into actionable plans and measurable outcomes.
• Track execution of key objectives and project milestones across departments.
• Ensure alignment of priorities and timely decision implementation.
• Coordinate cross-functional work and manage initiative accountability.
• Prepare updates, reports, and executive communications for leadership.
• Drive process improvements and operational discipline across the org.

Skills

Executive support

Project management

Operations management

Communication

Stakeholder management

Education

Bachelor's degree in Business Administration

Job description

PRIME Philippines is a dynamic, founder-driven, and leading full-service commercial real estate consultancy firm in the Philippines. Established in 2013, we have rapidly evolved from a bold startup into one of the country’s fastest-growing real estate service companies. We specialize in providing integrated, data-driven, and market intelligence-based real estate solutions to a wide range of clients—including developers, investors, occupiers, and landowners.

At PRIME Philippines, growth is in our DNA. We offer a fast-paced, entrepreneurial environment where top talent can fast-track their careers, take ownership of major projects, and grow alongside the business.

Our Vision & Mission

• Our Vision: PRIME Philippines commits itself to be the 1st Filipino Real Estate Service Firm to go overseas.
• Our Mission: We exist to provide real estate service at the highest standard. We deliver innovative, effective, and personalized real estate solutions that bring success to our clients.
  

What We Do

We offer a comprehensive suite of tailored services designed to meet the evolving needs of businesses across various industries, including:

• Commercial Brokerage & Property Acquisition/Disposal
• Corporate Office and Retail Solutions
• Research, Advisory, and Consultancy
• Property Management

Headquartered in Quezon City with strategic regional offices in key growth cities like Cebu and Davao, PRIME Philippines serves both local and international clients. Having successfully handled thousands of real estate projects and transactions, we are actively expanding our footprint.

If you are a driven professional looking to make a tangible impact, challenge the status quo, and be part of a homegrown brand taking on the global stage, your next growth chapter starts here.

About the Role

We are looking for a high-caliber Executive Assistant to serve as a strategic partner to executive leadership and drive operational excellence across a fast-growing Philippine business group in the real estate services and flexible workspace industry.

You will serve as a trusted extension of executive leadership, ensuring that priorities, initiatives, and strategic decisions are effectively communicated, executed, and monitored throughout the organization.

This role goes far beyond calendar management or administrative support. You will help drive business performance by coordinating key projects, monitoring departmental execution, facilitating leadership alignment, and ensuring that critical initiatives remain on track.

This is a critical leadership position for a highly organized, business-minded operator who thrives in driving execution, ensuring accountability, coordinating cross-functional initiatives, and transforming strategic plans into measurable business results.

If you are the kind of professional who enjoys working closely with senior leadership, solving complex organizational challenges, and ensuring that commitments are delivered across multiple departments, we'd like to speak with you.

You will work closely with department heads, business unit leaders, and executives to ensure accountability, visibility, and operational discipline across the organization.

Key Responsibilities

1. Executive Leadership Support & Strategic Execution

• Partner closely with executive leadership on strategic priorities and business initiatives
• Translate executive direction into actionable plans and measurable outcomes
• Track execution of key business objectives and strategic projects
• Ensure organizational priorities are aligned across departments
• Identify execution risks and proactively recommend solutionsServe as a trusted advisor and sounding board to executive leadership
  

2. Cross-Functional Project Management

• Lead and coordinate company-wide initiatives involving multiple departments
• Ensure projects are delivered on time, within scope, and aligned with business objectives
• Monitor milestones, deliverables, and dependencies across teams
• Facilitate collaboration between departments to resolve bottlenecks and execution gaps
• Provide regular progress updates to executive leadership
  

3. Organizational Accountability & Performance Monitoring

• Monitor departmental commitments, action items, and operational deliverables
• Ensure leaders and teams remain accountable for agreed objectives
• Follow through on key decisions and ensure timely execution
• Escalate risks, delays, and operational concerns when necessary
• Drive a culture of ownership, accountability, and results
  

4. Executive Communications & Stakeholder Coordination

• Prepare executive briefings, reports, presentations, and business updates
• Facilitate leadership meetings, management reviews, and strategic planning sessions
• Ensure clear communication and alignment across leadership teams
• Coordinate with internal and external stakeholders on high-priority initiatives

5. Operational Excellence & Process Improvement

• Assess organizational processes and identify opportunities for improvement
• Develop systems that improve efficiency, visibility, and accountability
• Establish project management and reporting frameworks
• Support organizational transformation and change management initiatives
• Drive continuous improvement across business operations
  

6. Leadership Meeting Governance

• Facilitate executive meetings and leadership reviews
• Document key decisions, action items, and accountabilities
• Monitor completion of commitments made during meetings
• Ensure leadership decisions are effectively implemented throughout the organization
  

7. Special Projects & Business Initiatives

• Lead strategic and confidential projects assigned by executive leadership
• Conduct business research, analysis, and recommendations
• Support expansion initiatives, partnerships, and organizational development projects
• Provide operational support during periods of business growth and transformation

Ideal Candidate Profile

We are looking for a strong business operator, not merely an executive assistant.

Non-Negotiables

• Bachelor's degree in Business Administration or any related courses.
• 5+ years of progressive experience in operations, project management, business management, consulting, executive support, or organizational leadership
• 3+ years of experience working directly with senior executives, founders, CEOs, or business owners
  

Bonus Qualifications (Nice to Have)

• Consulting background
• Experience working in founder-led organizations
• Exposure to business transformation initiatives
• Strong data analysis and reporting capabilitie
  

Why Join Us?

• We Build Leaders: We develop talent from within. Our advancement path is real and proven—in fact, several of our current VPs started their journeys here as interns. Through direct mentorship and fast-tracked development, your path to the top is clear.
• Hyper-Growth Fueled by Resilience: We are expanding rapidly, opening massive doors for career advancement. This fast-paced environment requires a bounce-back mindset. If you have the resilience to turn challenges into strategy, your opportunities to scale with us are limitless.
• A Culture That Rewards Impact: If you step up, we notice. We actively recognize raw initiative, celebrate hard work, and reward those who take radical ownership of their outcomes.
• Engaging Team Culture: We believe strong team dynamics build a great workplace. We offer a mix of traditional team-building and fresh, unconventional engagement activities designed to break down silos, spark creativity, and build authentic connections.
• Founder-Driven & Visionary: Work directly within a fast-moving, agile ecosystem. Decisions are made quickly, and your ideas have a direct line to the top.
• Compelling Compensation & Benefits: Enjoy a competitive base salary with motivating performance incentives. Plus, we’ve got you covered with comprehensive HMO, full statutory benefits, paid leaves, and strong management support.
• Shaping Real Estate Consultancy: Collaborate daily with a vibrant, diverse, and passionate team of professionals genuinely excited about driving the industry forward.