Executive Assistant

The Bistro Group; Makati; On-site; PHP 360,000 - 480,000; Full time

Job summary

The Bistro Group seeks an Executive Assistant to support the Data Privacy Officer, handling administrative tasks, coordinating schedules, and preparing privacy-related documents.

You will work across departments to ensure compliance, maintain confidential records, and assist with privacy assessments, trainings, and reports. This role requires a bachelor’s degree and excellent organizational and communication skills, with discretion handling sensitive information.

Qualifications

• Bachelor’s degree in Business Administration, Management, Legal Management, Information Technology, or related field.
• Experience as an Executive Assistant, Administrative Assistant, Compliance Assistant, or similar role is an advantage.
• Knowledge or exposure to data privacy, compliance, or risk management is preferred.
• Familiarity with the Data Privacy Act of 2012 (RA 10173) is an advantage.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office and Google Workspace.
• Highly organized, detail-oriented, proactive, and dependable.
• Able to handle confidential and sensitive information with discretion.

Responsibilities

• Provide administrative and operational support to the Data Privacy Officer.
• Manage the DPO’s calendar, meetings, appointments, and schedules.
• Prepare meeting agendas, presentations, minutes, reports, and other privacy-related documents.
• Coordinate with different departments regarding data privacy requirements, compliance activities, and action items.
• Monitor and follow up on pending privacy-related requests and deliverables.
• Maintain and organize confidential privacy records, documents, and reports.
• Assist in maintaining the organization’s privacy documentation, including records of processing activities and related compliance files.
• Assist in coordinating data privacy training, awareness programs, meetings, and events.
• Support the DPO in conducting privacy assessments, audits, and compliance reviews.
• Assist in monitoring and documenting data privacy incidents and concerns.
• Coordinate communications between the DPO and internal/external stakeholders.
• Assist in preparing reports and presentations for management.
• Ensure proper handling and confidentiality of sensitive and personal information.
• Assist with special projects and other tasks assigned by the DPO.

Skills

Communication skills

Organizational skills

Time management

Discretion with confidential data

Education

Bachelor’s degree (Business/Management/IT)

Tools

Microsoft Office

Google Workspace

Job description

The Executive Assistant to the Data Privacy Officer provides administrative, coordination, and documentation support to the Data Privacy Office. The role assists in ensuring the smooth implementation of privacy-related programs, maintaining accurate records, coordinating with internal departments, and handling confidential information with a high level of discretion.

Key Responsibilities

• Provide administrative and operational support to the Data Privacy Officer.
• Manage the DPO’s calendar, meetings, appointments, and schedules.
• Prepare meeting agendas, presentations, minutes, reports, and other privacy-related documents.
• Coordinate with different departments regarding data privacy requirements, compliance activities, and action items.
• Monitor and follow up on pending privacy-related requests and deliverables.
• Maintain and organize confidential privacy records, documents, and reports.
• Assist in maintaining the organization’s privacy documentation, including records of processing activities and related compliance files.
• Assist in coordinating data privacy training, awareness programs, meetings, and events.
• Support the DPO in conducting privacy assessments, audits, and compliance reviews.
• Assist in monitoring and documenting data privacy incidents and concerns.
• Coordinate communications between the DPO and internal/external stakeholders.
• Assist in preparing reports and presentations for management.
• Ensure proper handling and confidentiality of sensitive and personal information.
• Assist with special projects and other tasks assigned by the DPO.

Qualifications

• Bachelor’s degree in Business Administration, Management, Legal Management, Information Technology, or a related field.
• Experience as an Executive Assistant, Administrative Assistant, Compliance Assistant, or similar role is an advantage.
• Knowledge or exposure to data privacy, compliance, or risk management is preferred.
• Familiarity with the Data Privacy Act of 2012 (RA 10173) is an advantage.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office and Google Workspace.
• Highly organized, detail-oriented, proactive, and dependable.
• Able to handle confidential and sensitive information with discretion.
• Strong coordination and follow-up skills.
• Willing to work in a fast-paced corporate environment.