Executive Assistant

Ergo Contracts Philippines Inc.; Makati; On-site; PHP 400,000 - 600,000; Full time

Job summary

A leading company in the region is seeking an Executive Assistant to manage the Office of the President. The role involves acting as the primary contact, managing the President's calendar, preparing documents, and conducting research. Ideal candidates will have a Bachelor's degree, experience in similar roles, and be proficient in Google Suite and Microsoft applications. This position is 100% on site.

Qualifications

• Bachelor's degree preferred in a relevant field.
• Experience as an Executive Assistant, ideally for top executives.
• Proficient in office management systems.

Responsibilities

• Act as the main contact point for the President.
• Manage the President's calendar and travel arrangements.
• Prepare documents and presentations for the President.
• Facilitate communications on behalf of the President.
• Conduct research and prepare briefing materials.
• Assist in prioritizing requests for meetings and approvals.
• Maintain confidentiality and handle sensitive information.
• Manage special projects as directed by the President.

Skills

Professionalism

Interpersonal skills

Communication skills

Proactivity

Problem-solving

Attention to detail

Education

Bachelor's degree in Business Administration or Communications

Tools

Google Suite

Microsoft applications

Job description

The Executive Assistant will be responsible for managing the Office of the President, acting as a liaison between the President and key executives, and ensuring the smooth operation of daily activities. The job requires the incumbent to be 100% on site.

Responsibilities:

1. Act as the primary point of contact for the President, both internally and externally.

2. Manage the President's calendar, scheduling meetings, appointments, and travel arrangements.

3. Prepare and organize documents, reports, and presentations for the President.

4. Coordinate and facilitate internal and external communications on behalf of the President.

5. Conduct research and prepare briefing materials for the President's meetings and engagements.

6. Assist the President in managing and prioritizing requests for meetings, approvals, ensures follow-through with stakeholders.

7. Maintain confidentiality and handle sensitive information with discretion.

8. Handle special projects and assignments as directed by the President.

Behavioral Requirements:

1. Exceptional professionalism and integrity in handling confidential and sensitive information.

2. Strong interpersonal skills and the ability to build positive relationships with stakeholders.

3. Excellent communication skills, both verbal and written, with the ability to effectively interact with individuals at all levels.

4. Proactive and self-motivated, with the ability to anticipate needs and take initiative.

5. Strong problem-solving skills and the ability to prioritize tasks in a fast-paced environment.

6. Detail-oriented with a high degree of accuracy in work.

Educational and Knowledge Requirements:

1. Bachelor's degree in Business Administration, Communications, or a related field is preferred.

2. Proven experience as an Executive Assistant or similar role, preferably reporting directly to top-level executives.

3. Proficiency in Google Suite and Microsoft applications.

4. Familiarity with office management systems and procedures.

5. Knowledge of business etiquette and protocol.