Executive Admin Assistant

Dynamixcloud; Cebu City; On-site; PHP 400,000 - 600,000; Full time

Job summary

A leading company seeks an Executive Admin Assistant responsible for managing the CEO's schedule, preparing documents, and liaising with vendors. The ideal candidate will possess strong organizational skills and a minimum of 5 years of executive administrative experience, excelling in a dynamic environment where prioritization and multitasking are essential.

Qualifications

• 5+ years of executive administrative experience.
• Familiarity with project management tools.
• Basic understanding of financial and audit processes.

Responsibilities

• Manage the CEO's schedule and prepare necessary documents.
• Coordinate meetings and follow up with vendors.
• Act as point of contact for the CEO.

Skills

Organizational skills

Time management

Communication

Attention to detail

Problem-solving

Tools

Microsoft Office Suite

Job description

Executive Admin Assistant will be responsible for managing the CEO's schedule, preparing documents and proposals, following up with vendors and customers, and assisting with various administrative tasks. This role requires excellent communication skills, attention to detail, and the ability to handle multiple tasks efficiently.

• Review and summarize meeting notes for the CEO.
• Ensure the CEO meets all deadlines by managing their schedule and reminders.
• Schedule and coordinate meetings, appointments, and events.
• Act as a point of contact between the executive and internal/external parties to meet deliverables and timelines.
• Prepare documents and proposals as needed.
• Follow up with vendors and customers to ensure timely responses and actions.
• Filter and research team requests before presenting them to the CEO.
• Collaborate with the CEO on audit projects involving vendors and costing.
• Handle personal calls related to bill payments and other time-consuming tasks.

Your profile

• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and prioritize tasks effectively.
• Strong attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• Discretion and confidentiality in handling sensitive information.
• Effectively identify roadblocks and resolve issues.
• Identify problems and provide effective, solution-oriented responses.
• Ability to handle sensitive information with the utmost confidentiality and professionalism.
• Anticipate needs and take initiative to address them before they become issues.

Qualifications

• 5+ years of executive administrative experience (possesses long-term stability).
• Familiarity with project management tools and software.
• Basic understanding of financial and audit processes.

We are a team of seasoned engineers, strategists, and business rock stars who excel in solving complex puzzles. With over a decade of experience in the IT industry, we have been producing and designing innovative full-stack technology services and communication solutions that help companies achieve their goals.

Our global presence spans across multiple countries, including The United States, India, The Philippines, and the Netherlands. We have successfully provided our services in over 55 countries, delivering exceptional solutions that are as smart as they are effective.

We understand the value of technology and how it can transform businesses. That’s why we work closely with our customers to understand their needs and deliver tailor-made solutions that exceed expectations.