EA Administrator

Qodea; Philippines; Hybrid; PHP 1,004,000 - 1,451,000; Full time

Benefits offered by this job

De Minimis Allowance

13th Month Pay

Medical Insurance (HMO)

Annual Leave 28 days

Job summary

Beyond is seeking an experienced Executive Assistant to support the CEO in a fast-moving, technology-focused environment in the Philippines. You will manage complex calendars across global time zones, coordinate travel, draft communications, and ensure smooth day-to-day operations for leadership.

This role requires discretion, superb organizational skills, and the ability to anticipate needs. A hybrid work model is in place with 2–3 days in the office to align with UK/global leadership schedules.

Qualifications

• Experience in an EA/PA or coordination role supporting senior leadership.
• Experience in a technology environment is preferred.
• Strong calendar and time management across global time zones.
• Excellent written and verbal English with discretion.
• Ability to manage multiple priorities under tight deadlines.

Responsibilities

• Own day-to-day management of CEO calendars across time zones.
• Support inbox management and draft routine responses.
• Record decisions and actions from leadership meetings.
• Assist onboarding logistics for senior hires.
• Plan and book complex international itineraries for the CEO and senior leaders.
• End-to-end travel logistics including flights, visas, accommodation and ground transport.
• Coordinate internal events from leadership offsites to board meetings.

Skills

Calendar management

Travel coordination

Executive support

Google Workspace

Discretion & confidentiality

English communication

Organizational skills

Tools

Expense management software

Travel booking tools

Job description

Role Responsibilities

• Own the day-to-day management of SLT Calendars alongside the EA, prioritising competing demands and adapting quickly as plans shift across time zones, ensuring scheduling, communication and day-to-day execution, so priorities stay on-track and follow-through is clear
• Support inbox management, triaging correspondence and drafting routine response(s). Vetting Meeting requests prioritizing meetings, proactively managing conflicting calendar times, ensuring appropriate spacing between meetings and breaks and aligning schedules.
• Maintain a clear, accurate record of decisions and actions arising from leadership meetings, and capture any follow up / actions.
• Support onboarding logistics for new senior hires, ensuring a smooth and well-organised first-day experience.
• Plan and book complex, multi-leg domestic and international itineraries for the CEO and senior leaders, anticipating needs before they arise.
• Take ownership of travel logistics end to end, from flights, visas, accommodation to ground transport including air and ground transportation, hotel bookings, visas, security-related needs, and supporting documentation so plans are accurate.
• Coordinate and Support the planning and delivery of internal events, from Leadership Offsites to Monthly Board meetings and Company calls, ensuring every detail is accounted for.

Essential Experience:

• Experience in an EA, PA, administrator or co-ordination role, supporting senior leadership.
• Experience working in a technology environment.
• Strategic Calendar and Time Management: Proven experience managing complex calendars and scheduling across global time zones.
• Experience arranging international travel and producing detailed itineraries.
• Clear written and verbal communication skills in English, with the ability to work effectively with internal and external stakeholders.
• Confidentiality and Discretion: High-level of discretion and judgement when handling confidential / sensitive information.
• Excellent organisational skills with the ability to manage multiple priorities under tight deadlines.
• Confident user of Google Workspace (calendar, email, docs, slides)
• Expense Management
• Comfortable working flexible hours to align with UK/global leadership time zones.
• Ability to anticipate needs, identify risks early, and manage work independently in an all-remote, fast-changing company.
• Ability to synthesize information from multiple sources into useful agendas, summaries, trackers, and preparation materials for leadership decisions.

Desirable Experience:

• 5+ years prior experience, with a proven track record, supporting a CEO, C-suite executive or Board.
• Experience supporting Board or governance processes (minutes, papers, actions tracking).
• Experience planning corporate events, offsites or client engagements.
• Experience working within a global or matrixed technology organisation.
• Familiarity with expense management and travel booking tools.

We believe in supporting our team members both professionally and personally. Here's how we invest in you:

Compensation and Financial Wellbeing

• Competitive base salary.
• De Minimis Allowance.
• 13th Month Pay: Equivalent to one month’s base salary, paid every December.

Health and Wellness

• Medical Insurance: HMO coverage for the employee plus up to two dependents (employer-paid).
• Sick Leave: 15 paid days per year, pro-rated from the start date.

Work-Life Balance and Growth

• Annual Leave: 28 days per calendar year (January 1 – December 31), pro-rated based on start date.
• Birthday Leave: An extra paid day off for your birthday.
• Learning Leaves: Ten paid learning days per year.
• Philippine Public Holidays: Statutory holidays are included.
• Bereavement Leave: 3 paid days.
• Parental Leave: Maternity or Paternity leave.
• Flexible Work Arrangement: Hybrid model (two to three days in the office).
• Peer Recognition: 100 Bonusly points per month for peer recognition.

Diversity and Inclusion

At Beyond, we champion diversity and inclusion. We believe that a career in IT should be open to everyone, regardless of race, ethnicity, gender, age, sexual orientation, disability, or neurotype. We value the unique talents and perspectives that each individual brings to our team, and we strive to create a fair and accessible hiring process for all.