E-Commerce Administrative Assistant

Buscojobs; Oriental Mindoro; On-site; PHP 400,000 - 600,000; Full time

Job summary

A leading online job portal in Oriental Mindoro is seeking an Administrative Assistant for their E-Commerce department. The role includes supporting daily administrative tasks, scheduling, and maintaining records. Applicants should have a Bachelor's degree, relevant experience, and proficiency in MS Office. Strong organizational and communication skills are essential for this position.

Qualifications

• 1-2 years relevant experience preferred.
• Ability to work independently and manage multiple tasks effectively.

Responsibilities

• Provide administrative support to the E-Commerce Head.
• Assist in scheduling meetings for the E-Commerce Department.
• Create and manage a physical and digital data repository.

Skills

Organizational skills

Communication skills

Collaboration skills

Attention to detail

Time management

Education

Bachelor's degree in Business Administration or related field

Tools

MS Office applications

Job description

Job Description

Responsibilities:

• Provide day-to-day administrative tasks support to the E-Commerce Head, as well as the rest of the department, on need basis
• Assist in scheduling meetings and coordinating schedules of the E-Commerce Department
• Assist in preparation and processing of expense liquidation of E-commerce Head
• Prepare Payment Request Memo (PRM) of various E-commerce suppliers
• Create and monitor PAW internal orders thru E-PAW
• Coordinate and follow-up payment status of various suppliers in compliance with standard payment cycle
• Process and follow-up ITARF\'s, AARC, AACE and other IT related request for E-commerce Department
• Handle SAP transactions / Goods Receipt for E-commerce Department
• Ensure availability of supplies as needed by the department during meetings
• Create a physical and digital data/information repository – store, keep and manage all relevant files and information of the department, and ensure easy searchability
• Handle file management, safekeep files, records and other documents aligned with Records Retention System Requirements
• Monitor filing of E-commerce department\'s vacation/sick/emergency leaves
• Coordinate clean-up and housekeeping activities to maintain orderliness and cleanliness

Qualifications:

• Bachelor\'s degree in Business Administration, or a related field.
• At least 1-2 years relevant experience.
• Strong organizational skills with high attention to detail.
• Proficiency in MS Office applications.
• Ability to work independently and manage multiple tasks effectively.
• Strong communication and collaboration skills.