Documentation Assistant

Powerchina; Mabuni; On-site; PHP 400,000 - 600,000; Full time

Job summary

A leading construction firm in Negros Occidental is looking for a document management specialist. The candidate will handle the full process of document operations, ensuring compliance with coding standards and confidentiality regulations. A minimum of a Certificate/Diploma level education is required, along with proficiency in Excel, Word, and PPT. Experience with document management systems is preferred.

Responsibilities

• Independently complete full-process operation of document management.
• Classify and store documents per coding standards.
• Identify and manage document risks effectively.

Skills

Document management

Office software proficiency

Document risk management

Education

Minimum Certificate/Diploma level education

Tools

Excel

Word

PPT

Job description

Overview

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Responsibilities

• Capable of independently completing the full-process operation of document receiving, registration, review, distribution, retrieval, and filing, ensuring the uniqueness of document versions and traceability of circulation traces.
• Experience with document management systems preferred.
• Able to classify and store documents in accordance with document coding standards.
• Possess awareness of document risk management and control: capable of identifying expired and invalid documents, promptly initiating the cancellation/replacement process to avoid misuse; able to strictly implement confidentiality management regulations for confidential documents (such as trade secrets and technical drawings).
• Proficient in using office software: Excel, Word, PPT, etc.

Qualifications

Minimum Certificate/Diploma level education required.

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