Document Management Associate (4 months)

DOLE ASIA COMPANY, LIMITED; Davao del Sur; On-site; PHP 167,000 - 279,000; Full time

Job summary

DOLE ASIA COMPANY, LIMITED is seeking a Document Management Associate to ensure accurate, timely handling of financial documents, supporting compliance and efficiency within a global organization.

The role involves processing invoices, ORs, debit/credit notes, and payment records, with a focus on confidentiality and meticulous recordkeeping to support financial operations.

Qualifications

• Bachelor's degree in business administration, office administration, or related field.
• Strong attention to detail and ability to review documents for completeness and accuracy.
• Organized and able to manage multiple documents and tasks while meeting deadlines.
• Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Good written and verbal communications skills.
• Able to maintain confidentiality and handlesensitive financial information with integrity.
• Willing to learn and adapt in a fast-paced work environment.

Responsibilities

• Collect, review, and verify financial documents ensuring completeness, accuracy, and adherence to policy and regulatory requirements.
• Properly categorize and segregate documents such as invoices, official receipts (ORs), debit/credit notes, and payment records for efficient processing and retrieval.
• Ensure compliance with BIR regulations, internal controls, and audit standards by conducting preliminary legality checks on financial documents.
• Maintain a systematic document tracking system, ensuring timely submission, approval and archiving of critical financial documents.

Skills

Attention to detail

Organizational skills

Multitasking

Microsoft Office

Written and verbal communication

Confidentiality

Learning mindset

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office (Excel, Word, Outlook)

Job description

JOIN OUR TEAM! Fresh Graduates and Career Starters are Highly Encouraged to Apply!

We’reOnaMissiontoBringSunshineforAll®

Doleisoneoftheworld'slargestproducersandmarketersofhigh-qualityfreshfruits,withagrowinglineofqualitypackagedandfrozenfoods.Dole’sdedicationtoqualityisacommitmentsolidlybackedby:comprehensiveprogramsforfoodsafety,scientificcropprotectionprograms,stringentqualitycontrolmeasures,state-of-the-artproductionandtransportationtechnologies,continuousimprovementthroughresearchandinnovation,anddedicationtothesafetyoftheiremployees,communitiesandtheenvironment.

JobPurpose

The Document Management Associate is responsible for ensuring the accurate, timely, and organized processing, tracking, and maintenance of financial and business documents. This role supports compliance and operational efficiency through proper document handling and record management. It is an excellent opportunity for fresh graduates and early-career professionals to gain hands-on experience in document management, finance operations, compliance, and business processes within a global organization.

PrincipalDutiesandResponsibilities

DocumentProcessing&Compliance

• Collect,review,andverifyfinancialdocumentsensuringcompleteness,accuracy,andadherencetocompanypoliciesandregulatoryrequirements.

• Properlycategorizeandsegregatedocumentssuchasinvoices,officialreceipts(ORs),debit/creditnotes,andpaymentrecordsforefficientprocessingandretrieval.

• EnsurecompliancewithBIRregulations,internalcontrols,andauditstandardsbyconductingpreliminarylegalitychecksonfinancialdocuments.

• Maintainasystematicdocumenttrackingsystem,ensuringtimelysubmission,approvalandarchivingcriticalfinancialdocuments.

Qualifications

• Bachelor'sdegreeinbusinessadministration,OfficeAdministration,orotherrelatedcourses.

• Strongattentiontodetailandabilitytoreviewdocumentsforcompletenessandaccuracy.

• Organizedandabletomanagemultipledocumentsandtaskswhilemeetingdeadlines.

• ProficientinMicrosoftOfficeapplications,particularlyExcel,Word,andOutlook.

• Goodwrittenandverbalcommunicationskills.

• Abletomaintainconfidentialityandhandlesensitivefinancialinformationwithintegrity.

• Willingtolearnandadaptinafast-pacedworkenvironment.