Document Controller

JCV & Associates Project Management and Development, Inc. (JCVA); Quezon City; On-site; PHP 25,000 - 45,000; Full time

Job summary

An established industry player is seeking a detail-oriented Document Controller to join their team in Quezon City. This role involves managing project documentation, ensuring compliance with standards, and facilitating effective communication within the project team. The ideal candidate will have a strong background in document control principles, proficiency in relevant software, and excellent organizational skills. Join this dynamic firm and contribute to the success of various projects while enjoying a full-time position with opportunities for growth and development.

Benefits

Free Parking

On-site Parking

Qualifications

• Bachelor's degree in business administration or related field required.
• At least 2 years of experience in document control or related roles.

Responsibilities

• Distribute and manage project-related documents efficiently.
• Review, update, and file technical documents accurately.

Skills

Organizational Skills

Time Management

Document Control Systems

Effective Communication

Analytical Skills

Education

Bachelor's Degree in Business Administration

Bachelor's Degree in Information Management

Tools

Document Control Software

Microsoft Office

Google Suite

Job description

JCV & Associates Project Management and Development, Inc. (JCVA)

Negotiable

On-site - Quezon City | 1-3 Yrs Exp | Bachelor | Full-time

Job Description

Description

MAJOR RESPONSIBILITIES

1. Distribute project-related copies to internal team members.
2. Review and update technical documents.
3. File documents in physical and digital records.
4. Retrieve files as requested by the project team.
5. Manage the flow of documentation within the project.
6. Prepare ad-hoc reports on projects as needed.
7. Check and edit documents for accuracy and compliance.
8. Handle project documentation and coordinate with the site, under the supervision of the PM/CM.

KEY PERFORMANCE INDICATORS

1. Accuracy of document control activities, including numbering, version control, and categorization.
2. Speed and efficiency of document retrieval.
3. Management of document revisions and audit trails.
4. Compliance with standards, regulations, and contractual requirements.
5. Timely and accurate distribution of documents.
6. Proper archiving and retention procedures.
7. Adherence to data security and confidentiality protocols.
8. Contribution to process improvements and automation.
9. Effective collaboration and communication with team and stakeholders.
10. Performance during audits, including compliance with ISO standards.

QUALIFICATIONS AND REQUIREMENTS

MINIMUM EDUCATION and EXPERIENCE

1. Bachelor’s degree in business administration, information management, or related field.
2. At least 2 years of experience in document control or related roles.

KNOWLEDGE

1. Document control principles and best practices.
2. Industry standards, regulations, and quality management systems.
3. Construction project documentation requirements.
4. Document control software and EDMS.
5. Proficiency in Microsoft Office or Google Suite.

SKILLS

1. Strong organizational and attention to detail skills.
2. Time management and task prioritization.
3. Proficiency with document control systems.
4. Effective communication skills.
5. Analytical skills for document tracking and accuracy.

ATTRIBUTES

1. Detail-oriented mindset.
2. Adaptability and flexibility.
3. Strong work ethic and deadline commitment.

Job Types: Full-time, Fixed term (12 months)

• Free parking
• On-site parking

Schedule: Monday to Friday

Location: Quezon City | Relocation/Commute required

Application Questions

• Ability to travel to project sites?
• Availability to start?

Education

• Bachelor's degree (Required)

Experience

• Document Controller: 5 years (Required)

License/Certification

• PRC license (Preferred)

Location

Unit 602, 6th Floor Avire Tower, 27 P. Tuazon Boulevard, Brgy. Marilag, Quezon City, Metro Manila

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