Document Controller

BSFIL Technologies Inc.; Laguna; On-site; PHP 400,000 - 600,000; Full time

Job summary

A reputable technology company in Laguna seeks a Document Management Deputy responsible for ensuring effective control and organization of documents across departments. The ideal candidate will possess a bachelor's degree in food science or related fields with good communication skills and attention to detail. New graduates are welcome to apply. This role plays a crucial part in audit readiness and compliance through effective document management.

Qualifications

• New graduates are welcome.
• High level of accuracy when reviewing and processing documents.

Responsibilities

• Responsible for document management and control.
• Maintain a centralized filing system for easy retrieval.
• Prepare and organize documents for audits and inspections.
• Work closely with departments to gather and control documentation.

Skills

Good written communication skills

Organizational and archival abilities

Attention to Detail

Advanced skills in Word and Excel

Education

Bachelor's degree in food science or related field

Job description

• Will be responsible for document management.
• The deputy will ensure all documents are properly controlled, formatted, revised as needed based on company procedure.
• Will also manage document registers, logs and database for efficient traceability.
• The deputy will be responsible in maintaining a centralized filing system for easy retrieval, ensuring version control is enforced.
• Will act as a custodian of documents from QC, R&D, Production and SRA. The deputy will ensure proper filing, access control, and retention in accordance with company policies and regulatory standards.
• Consolidation of documents from R&D, QC, Production and SRA for timely and accurate submission to Sales Team. This will improve turnaround time and will enhance client responsiveness.
• Prepare and organize documents for audits (internal/external) and regulatory inspections. Assist departments in maintaining proper documentation for audit readiness. Review and improve document control procedures for efficiency and compliance. Support quality management initiatives and participate in corrective/preventive actions related to documentation issues.
• Will be working closely with departments such as Sales, Production, R&D, QC, and Engineering to gather, review, and control necessary documentation.

• Good written communication skills. With good grammar, spelling and formatting abilities for creation, reviewing and editing of documents.
• Ability to organize, classify, and archive documents efficiently using both digital and physical filing systems.
• Attention to Detail; should have a high level of accuracy when reviewing and processing documents.
• Advanced skills in Word and Excel (for logs/registers). Quick to learn and adapt to new document management software or quality systems.
• Bachelor degree in food science or related field (since they will be handling documents related to QC and R&D)
• New graduates are welcome.