Document Control & Records Specialist

Cepat Kredit Financing Inc; Cebu City; On-site; PHP 240,000 - 360,000; Full time

Job summary

Cepat Kredit Financing Inc is seeking a detail-oriented Documentation Clerk in Cebu City. You will maintain organized filing systems, safeguard original collateral documents, and provide copies of loan documents to approved requests, ensuring completeness before submission.

You will also transmit original OR/CR to branches for fully paid accounts, check uploaded documents for released accounts, coordinate with teams to complete records, and support audits with compliant file handling.

Qualifications

• Bachelor's degree in finance, business or related field.
• Familiarity with Microsoft Office (Excel, Word, etc.).
• Strong ability to organize and maintain physical and digital files.
• Basic knowledge of scanning, printing, and office equipment.
• Ability to review documents for accuracy and completeness.
• Proactive attitude in assisting team with documentation needs.
• Resourcefulness in meeting documentation requirements.
• Maintaining professionalism and confidentiality in handling client information.

Responsibilities

• Maintain organized filing systems, both physical and electronic, for easy retrieval of documents.
• Be responsible for the safekeeping of all original collateral documents.
• Provide copies and relevant information of loan documents to those with approved requests.
• Ensure that all documents are complete and accurate before submission to the requesting party.
• Transmit original OR/CR to branches (for fully paid accounts with Certificate of Full Payment from the accounting)
• Timely checking of uploaded documents for the released accounts.
• Coordinate with relevant team to ensure that all required documents are completed.
• Assist in audits by providing requested files and ensuring compliance with document control procedures.
• Other tasks that the management team deems necessary.

Skills

File management

Organizational skills

Confidentiality

Attention to detail

Proactive attitude

Resourcefulness

Education

Bachelor's Degree in finance, business, or related field

Tools

Microsoft Office

Job description

• Maintains organized filing systems, both physical and electronic, for easy retrieval of documents.
• Responsible for the safekeeping of all original collateral documents.
• Provides copies and relevant information of loan documents to those with approved requests.
• Ensures that all documents are complete and accurate before submission to the requesting party.
• Transmit original OR/CR to branches (for fully paid accounts with Certificate of Full Payment from the accounting)
• Timely checking of uploaded documents for the released accounts.
• Coordinates with relevant team to ensure that all required documents are completed.
• Assists in audits by providing requested files and ensuring compliance with document control procedures.
• Other tasks that the management team deems necessary.

Duties And Responsibilities

• Maintains organized filing systems, both physical and electronic, for easy retrieval of documents.
• Responsible for the safekeeping of all original collateral documents.
• Provides copies and relevant information of loan documents to those with approved requests.
• Ensures that all documents are complete and accurate before submission to the requesting party.
• Transmit original OR/CR to branches (for fully paid accounts with Certificate of Full Payment from the accounting)
• Timely checking of uploaded documents for the released accounts.
• Coordinates with relevant team to ensure that all required documents are completed.
• Assists in audits by providing requested files and ensuring compliance with document control procedures.
• Other tasks that the management team deems necessary.

Key Requirements

• Bachelor's Degree in finance, business, or a related field. (Fresh graduates are welcome to apply)
• Familiarity with Microsoft Office (Excel, Word, etc.)
• Strong ability to manage, organize, and maintain physical and digital files systematically.
• Basic knowledge of scanning, printing, and other office equipment.
• Ability to thoroughly review documents for accuracy and completeness.
• Proactive attitude in assisting team members with documentation needs.
• Resourcefulness in finding solutions to meet documentation requirements.
• Maintaining professionalism and confidentiality in handling client information.