Dayshift WFH - Executive Virtual Assistant (CEO Personal Assistant)

Scale-X Solutions; Pasig; Remote; PHP 400,000 - 600,000; Full time

Job summary

An innovative firm is seeking a skilled Executive Virtual Assistant to provide high-level administrative support to the General Manager. This role is pivotal in ensuring the smooth operation of the office, managing schedules, coordinating meetings, and preparing essential documents. The ideal candidate will possess strong organizational and communication skills, along with a proactive approach to problem-solving. This position offers the opportunity to work in a dynamic environment, contributing to key business objectives while building strong relationships with stakeholders. If you are detail-oriented and thrive in a fast-paced setting, this role is perfect for you.

Qualifications

• 3-5 years of experience in an executive assistant or similar role.
• Strong organizational, communication, and interpersonal skills.

Responsibilities

• Manage the General Manager's calendar and coordinate meetings.
• Handle communications and prepare documents as needed.

Skills

Organizational Skills

Communication Skills

Attention to Detail

Problem-Solving

Professionalism

Time Management

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office Suite

Job description

Dayshift WFH - Executive Virtual Assistant (CEO Personal Assistant)

The Executive Assistant to the General Manager provides high-level administrative support to the General Manager, ensuring efficient operation of the office. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various administrative tasks to support the General Manager in achieving business objectives.

ACCOUNTABILITIES:

• Calendar Management: Maintain and manage the General Manager's calendar, including scheduling meetings, appointments, and travel arrangements.
• Meeting Coordination: Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
• Communication: Handle all incoming and outgoing communications, including emails, phone calls, and correspondence. Ensure timely and appropriate responses.
• Document Preparation: Prepare and edit reports, presentations, and other documents as required by the General Manager.
• Project Support: Assist with special projects and initiatives as directed by the General Manager.
• Confidentiality: Handle sensitive information with the utmost confidentiality and discretion.
• Relationship Management: Build and maintain strong relationships with internal and external stakeholders.
• Office Management: Oversee the day-to-day operations of the General Manager's office, including maintaining office supplies and equipment.

KEY WORKING RELATIONSHIPS:

Internal/External: Customers, Employees, Family, Management

Requirements

JOB QUALIFICATIONS:

Education: Bachelor's degree in Business Administration or related field preferred.

Experience: Minimum of 3-5 years of experience in an executive assistant or similar role in Australia.

Skills: Strong organizational, communication, and interpersonal skills.

CORE COMPETENCIES:

• Methodical / Planner
• Flexible
• Proficient with Time Management
• Proactive

ROLE SPECIFIC SKILLS:

• Organizational Skills: Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Communication Skills: Strong verbal and written communication skills.
• Attention to Detail: High level of accuracy and attention to detail.
• Problem-Solving: Ability to anticipate needs and proactively address issues.
• Professionalism: Demonstrates a high level of professionalism and integrity.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Note: Will be assisting the owner also with similar tasks when needed.