Customer Support Associate (UK - Billing & Invoicing)

Penbrothers International; Mandaluyong; Remote; PHP 420,000 - 600,000; Full time

Job summary

Penbrothers is seeking a Customer Support professional to assist registered childminders in running their business. You’ll handle payments, invoices, contracts, and partner with families, delivering warm, high‑quality service via Intercom chat and phone during UK hours.

You’ll perform back‑office tasks like payment reconciliations, update schedules and app details, investigate complex cases, and ensure GDPR‑compliant record‑keeping.

Qualifications

• Excellent spoken English and empathetic listening.
• Ability to write clear, natural customer communications.
• Autonomy, critical thinking and sound judgment.
• Strong numerical accuracy for reviewing invoices and payments.
• Ability to explain complex payment or account details clearly.
• Fast learner with ability to pick up internal tools.
• Positive and empathetic approach to sensitive conversations.

Responsibilities

• Deliver high-quality customer service via chat and phone.
• Handle back-office requests: payment reconciliations, contracts, and invoices.
• Update schedules, invoices, and app details in internal systems.
• Investigate complex customer cases such as payment discrepancies.
• Identify root causes of recurring issues for lasting solutions.
• Maintain accurate records with GDPR-compliant practices.
• Collaborate with the team and follow escalation paths.
• Support registered childminders and families throughout their journey.

Skills

Excellent English

Empathetic listening

Autonomy

Numerical accuracy

Problem solving

Learning agility

Clear communication

Tools

Intercom

Airtable

Front

Stripe

Notion

Google Workspace

Excel

Job description

About Penbrothers

Penbrothers is an HR & remote talent management partner and one of the fastest-growing companies in the Philippines. We provide talented Filipinos with global opportunities in high-growth startups and dynamic companies, from the comfort of their own homes.

About the Client

The Client is a marketplace technology platform that supports childminders and parents with a difference. They provide a complete ecosystem to support childminders and parents accelerate children's development through play and learning inside the homes of childminders. They help families access high quality childcare with a strong focus on child development and early years learning education, and are building a vibrant community run by home childminders who can impact their local neighborhoods and beyond.

Work hours: 9:00 AM to 6:00 PM UK time, Monday to Friday (open to weekend shifts)

About the Role

One of our value adds for childminders to register with us (instead of going it alone with Ofsted) is the support we provide in running their business. We create contracts, set up invoices, collect payments from a range of childcare payment schemes, and pay these out to providers.

We're looking for someone to join the Customer Support team in providing this assistance to registered childminders in running their business, so they can focus on the important things - like delivering a great education to children in their care!

As part of our support to our customers, we handle all payments and contracts for both the childminders and the parents. Our goal is to make payments seamless for everyone. We're providing personalized support, while building out and scaling the systems and processes. This role functions as an action-based support position handling customer support queries (around 80% payments-related matters, alongside technical support and childminding queries) where you'll exercise real autonomy, problem-solving, and sound judgment.

What you’ll do

• Deliver warm, high-quality customer service to childminders and parents via online chat (Intercom) and over the phone as part of the scheduled team rotation.
• Work through back-office operational requests, including payment reconciliations, payment requests, and childcare contract requests.
• Take direct action within internal systems to resolve customer queries, such as updating schedules, adjusting invoices, and amending app details.
• Investigate and help resolve complex customer cases, such as payment discrepancies, reconciliation delays, or childcare contract disputes between childminders and parents.
• Identify the root cause of recurring customer issues (such as incorrectly configured schedules) to provide thorough, lasting solutions rather than quick fixes.
• Maintain accurate records, detailed case notes, and uphold UK data protection standards (GDPR) across all customer interactions.
• Collaborate with the wider team and follow structured escalation pathways for complex edge cases or formal complaints.
• Support newly registered childminders to launch and run their settings successfully, and assist families throughout their childcare journey.

What You Bring

• Excellent spoken English skills with an empathetic, active listening approach on the phone.
• Confidence in writing natural, unassisted customer communications without depending heavily on templates or scripts.
• High degree of autonomy, critical thinking, and judgment when working through nuanced or complex customer cases.
• Strong comfort with numbers, numerical accuracy, and an eye for detail when reviewing invoices and payment breakdowns.
• Great problem-solving skills and a knack for explaining complex payment or account details in a clear, accessible way.
• High learning agility and comfort picking up custom internal tools and operational systems.
• A positive, empathetic approach to handling sensitive or challenging customer conversations.

Nice to Have

• Experience using spreadsheets (Google Sheets or Microsoft Excel).
• Familiarity with tools such as Intercom, Airtable, Front, Stripe, Notion, or Google Workspace.

Our Hiring Process & AI Disclaimer

We use AI tools to streamline our application process—an initial conversation with an AI Interviewer. All hiring decisions are made entirely by humans: our Talent Acquisition team guides your full candidate journey and makes all evaluation decisions.

You are welcome to use AI for CV refinement and research, but real-time AI assistance during interviews or skill assessments is strictly prohibited to ensure an authentic evaluation.

Read our full AI Disclaimer to learn more.

What You’ll Get

• Meaningful work & Growth: We take every opportunity to stretch ourselves and deliver an excellent client experience.
• Employee as our biggest asset: We are genuinely invested in our people’s career and welfare.
• Global reach & local impact: Get to work with high-growth startups and dynamic companies from the comfort of your own home.
• Powering global startups: We’ve created 1,400 Filipino jobs that empower global start-ups to focus on growth.