Corporate IT Operations Coordinator (S3)

Manatal; Philippines; Hybrid; PHP 600,000 - 900,000; Full time

Benefits offered by this job

Healthcare coverage on day one

Dependents coverage

Paid time-off with cash conversion

Group life insurance

Performance bonuses

Flexible work arrangements

Inclusive culture

Job summary

MicroSourcing in Eastwood, Quezon City is seeking a Corporate IT Operations Coordinator to manage the full lifecycle of virtual payments, procurement workflows, and IT spend tracking. The role requires coordinating calendars, vendor records, and cross-functional meetings, with hybrid work and night-shift overlap with US Pacific Time.

You'll collaborate with IT, Finance, Procurement, and Security, document processes, and prepare recurring operational reports for IT leadership.

Qualifications

• Proven experience in IT operations coordination, administrative coordination, executive assistance, procurement, finance operations, or a similar detail-oriented role
• Strong organizational and time-management skills, with the ability to manage multiple requests, approvals, invoices, orders, and follow-ups simultaneously
• Exceptional attention to detail and accuracy when maintaining financial, vendor, procurement, and operational records
• Strong written and verbal communication skills, with the ability to coordinate effectively with internal stakeholders, vendors, and cross-functional teams
• Willingness and ability to work a night shift schedule with required daily overlap with US Pacific Time business hours

Responsibilities

• Coordinate the full lifecycle of virtual payment cards, including request intake, approval tracking, subscription assignment, card rotation, and cancellation
• Maintain accurate records mapping active virtual cards to subscriptions, requesters, owners, approvers, and budget owners
• Reconcile monthly card statements against expected charges and investigate or escape discrepancies, unexpected charges, and inactive cards
• Identify cards associated with cancelled or unused services and coordinate their closure with the appropriate stakeholders
• Track IT invoices from receipt through approval and payment, following up on pending items and maintaining clear visibility of their status
• Route invoices and requests through the appropriate approval workflows and maintain documentation required for audit and finance review
• Track hardware, software, and supply orders throughout the procurement process, coordinating with vendors, Finance, and Procurement on quotes, documentation, and order status
• Maintain accurate vendor records, including contact information, contract dates, and key terms
• Coordinate calendars, agendas, logistics, and follow-ups for Corporate IT meetings, vendor calls, and cross-functional reviews
• Capture meeting notes, decisions, and action items, and proactively track outstanding items through completion
• Prepare recurring reports and summary materials covering IT spend, order status, approvals, and outstanding action items for IT leadership
• Maintain team documentation, administrative process guides, runbooks, and organized shared files
• Document owned processes to ensure they are repeatable, transferable, and easy for the team to follow
• Identify opportunities to simplify or automate recurring administrative and operational processes
• Collaborate with IT Engineering, Finance, Procurement, and Security teams, escalating issues with clear context and supporting documentation
• Provide daily availability and schedule overlap with US Pacific Time business hours to support meetings, coordination, and same-day approvals

Skills

IT operations coordination

Administrative coordination

Executive assistance

Procurement

Finance operations

Detail-oriented

Organizational skills

Time-management

Communication skills

Night shift schedule

Tools

Procurement platforms

CRM platforms

IT management platforms

Finance management platforms

Job description

Discover your 100% YOU with MicroSourcing!

Position: Corporate IT Operations Coordinator
Location: Eastwood, Quezon City
Work setup & shift: Hybrid | Night Shift

Why join MicroSourcing?

You'll have:

• Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time-off with cash conversion, group life insurance, and performance bonuses


• A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.


• Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.


• Career Growth: Take advantage of opportunities for continuous learning and career advancement.


• Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.

Your Role:

As a Corporate IT Operations Coordinator, you will:

• Coordinate the full lifecycle of virtual payment cards, including request intake, approval tracking, subscription assignment, card rotation, and cancellation.


• Maintain accurate records mapping active virtual cards to subscriptions, requesters, owners, approvers, and budget owners.


• Reconcile monthly card statements against expected charges and investigate or escape discrepancies, unexpected charges, and inactive cards.


• Identify cards associated with cancelled or unused services and coordinate their closure with the appropriate stakeholders.


• Track IT invoices from receipt through approval and payment, following up on pending items and maintaining clear visibility of their status.


• Route invoices and requests through the appropriate approval workflows and maintain documentation required for audit and finance review.


• Track hardware, software, and supply orders throughout the procurement process, coordinating with vendors, Finance, and Procurement on quotes, documentation, and order status.


• Maintain accurate vendor records, including contact information, contract dates, and key terms.


• Coordinate calendars, agendas, logistics, and follow-ups for Corporate IT meetings, vendor calls, and cross-functional reviews.


• Capture meeting notes, decisions, and action items, and proactively track outstanding items through completion.


• Prepare recurring reports and summary materials covering IT spend, order status, approvals, and outstanding action items for IT leadership.


• Maintain team documentation, administrative process guides, runbooks, and organized shared files.


• Document owned processes to ensure they are repeatable, transferable, and easy for the team to follow.


• Identify opportunities to simplify or automate recurring administrative and operational processes.


• Collaborate with IT Engineering, Finance, Procurement, and Security teams, escalating issues with clear context and supporting documentation.


• Provide daily availability and schedule overlap with US Pacific Time business hours to support meetings, coordination, and same-day approvals.

What You Need:

Non-negotiables

• Proven experience in IT operations coordination, administrative coordination, executive assistance, procurement, finance operations, or a similar detail-oriented role.


• Strong organizational and time-management skills, with the ability to manage multiple requests, approvals, invoices, orders, and follow-ups simultaneously.


• Exceptional attention to detail and accuracy when maintaining financial, vendor, procurement, and operational records.


• Strong written and verbal communication skills, with the ability to coordinate effectively with internal stakeholders, vendors, and cross-functional teams.


• Willingness and ability to work a night shift schedule with required daily overlap with US Pacific Time business hours.

Preferred skills/expertise

• Experience working with IT, Finance, Procurement, or Security teams in a corporate environment.


• Familiarity with virtual payment cards, subscription management, invoice processing, procurement workflows, or vendor coordination.


• Experience using business, finance, procurement, CRM, or IT management platforms and maintaining accurate systems of record.


• Experience preparing operational reports, tracking action items, maintaining documentation, and supporting leadership.


• Demonstrated ability to identify process improvements and simplify or automate recurring administrative tasks.

About MicroSourcing

With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.

Our commitment to 100% YOU

MicroSourcing firmly believes that our company's strength lies in our people's diversity and talent. We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds. We provide space for everyone, embracing different perspectives, and making room for opportunities for each individual to thrive.

At MicroSourcing, equality is not merely a slogan - it's our commitment. Our way of life. Here, we don't just accept your unique authentic self - we celebrate it, valuing every individual's contribution to our collective success and growth. Join us in celebrating YOU and your 100%!

For more information, visit MicroSourcing

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