Contracts Administrator

FactSet; Manila; On-site; PHP 480,000 - 720,000; Full time

Benefits offered by this job

Health insurance

Retirement savings plans

Flexible work accommodations

Volunteerism/community involvement

Career progression planning

Business Resource Groups

Job summary

FactSet's Manila-based legal team seeks a Contracts Administrator to support global sales and vendor relations. You will customize contracts, prepare NDAs, draft documents, and maintain client files, ensuring policy alignment and timely delivery.

Ideal candidates bring at least 2 years in contract administration, strong English communication, and meticulous organization, with the ability to handle confidential information and work under pressure.

Qualifications

• Bachelor's degree from an accredited institution.
• Minimum of 2 years of experience as a contract administrator, paralegal, legal secretary, or equivalent.
• Strong written and oral communication skills.
• Excellent word processing and spreadsheet skills.
• Knowledge of legal terminology is desirable but not essential.
• Excellent organizational skills and ability to manage a varied workload and meet deadlines.
• Discretion and a strong sense of confidentiality.
• Self-motivated, proactive, and able to use your own initiative.
• Fluency in English (written and spoken) is required.

Responsibilities

• Provide high-quality support to the global sales team by assisting in customizing contracts and guiding the contracting process.
• Prepare confidentiality agreements and other in-house legal documents using prescribed templates.
• Draft letters, emails, reports, documents and forms; amend documents; and produce presentations and spreadsheets.
• Maintain electronic and paper client files, including indexing, archiving, and retrievals.
• Learn and understand company policies to ensure compliance in contract agreements.
• Maintain open communication with internal stakeholders and external clients to meet company needs.
• Manage and prioritize workload to meet deadlines and timeframes.
• Coordinate onboarding and compliance of new FactSet products, ensuring content maps to the correct agreement and reporting requirements are met.
• Identify bottlenecks and compliance concerns and engage internal resources to increase efficiency and mitigate risk.
• Apply depth of knowledge to execute projects and initiatives within the legal team.

Skills

Fluent English

Written and oral communication

Attention to detail

Discretion and confidentiality

Legal terminology knowledge

Self-motivated and proactive

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Job description

Job Description

FactSet creates flexible, open data and software solutions for over 200,000 investment professionals worldwide, providing instant access to financial data and analytics that investors use to make crucial decisions.

At FactSet, our values are the foundation of everything we do. They express how we act and operate, serve as a compass in our decision-making, and play a big role in how we treat each other, our clients, and our communities. We believe that the best ideas can come from anyone, anywhere, at any time, and that curiosity is the key to anticipating our clients’ needs and exceeding their expectations.

Your Team's Impact

As a Contracts Administrator, you will be part of FactSet's global legal team based in Manila, where you will play a key role in supporting the in-house Legal Department. You will work under the supervision of Corporate Attorneys and Senior Contract Administrators, taking on meaningful responsibilities that directly support FactSet's commercial operations and vendor relationships. A particular focus of this role relates to the provision of such assistance in the Asia Pacific region, and to the extent possible, assist Sales efforts in Europe, the Middle East, and the United States. This is an excellent opportunity for a self-motivated and detail-oriented professional who thrives in a collaborative environment and is excited to contribute to a fast-growing global company.

What You'll Do

• Provide high-quality support to the global sales team by assisting in customizing contracts and providing guidance on the contracting process
• Prepare confidentiality agreements and other in-house legal documents using prescribed templates
• Draft letters, emails, reports, documents, and forms; amend documents; and produce presentations and spreadsheets
• Maintain electronic and paper client files, including indexing, archiving, and arranging collections and retrievals
• Learn and understand company policies to ensure these are met when assisting with contract agreements
• Maintain open and appropriate communication lines with internal stakeholders and external clients at all times to ensure the company's needs are met
• Manage and prioritize your own workload to ensure work is turned around within agreed deadlines and timeframes
• Coordinate on-boarding and compliance of new FactSet products, ensuring that content is mapped to the correct agreement and all reporting requirements are met
• Use subject matter expertise to identify bottlenecks and compliance concerns, and engage the appropriate internal resources to increase efficiency and mitigate company risk
• Rely upon depth of knowledge to execute projects and initiatives within the legal team.

What We're Looking For

• Bachelor's degree from an accredited institution
• Aminimum of 2 years of experience as a contract administrator, paralegal, legal secretary, or equivalent experience working with legal documents such as contracts
• Strong written and oral communication skills
• Excellent word processing and spreadsheet skills
• Knowledge of legal terminology is desirable but not essential
• Excellent organizational skills and the ability to organize a varied workload and prioritize tasks to meet agreed-on deadlines
• Discretion and a strong sense of confidentiality
• Self-motivated, proactive, and able to use your own initiative
• Excellent attention to detail, with the ability to remain calm and retain a professional attitude under pressure
• Fluency in English (written and spoken) is required

What's In It For You

At FactSet, our people are our greatest asset, and our culture is our biggest competitive advantage. Being a FactSetter means:

• The opportunity to join an S&P 500 company with over 45 years of sustainable growth powered by the entrepreneurial spirit of a start-up.
• Support for your total well-being. This includes health, life, and disability insurance, as well as retirement savings plans and a discounted employee stock purchase program, plus paid time off for holidays, family leave, and company-wide wellness days.
• Flexible work accommodations. We value work/life harmony and offer our employees a range of accommodations to help them achieve success both at work and in their personal lives.
• A global community dedicated to volunteerism and sustainability, where collaboration is always encouraged, and individuality drives solutions.
• Career progression planning with dedicated time each month for learning and development.
• Business Resource Groups open to all employees that serve as a catalyst for connection, growth, and belonging.

Learn more about our benefits here.

Salary is just one component of our compensation package and is based on several factors including but not limited to education, work experience, and certifications.

Company Overview

FactSet (NYSE:FDS | NASDAQ:FDS) helps the financial community to see more, think bigger, and work better. Our digital platform and enterprise solutions deliver financial data, analytics, and open technology to more than 8,200 global clients, including over 200,000 individual users. Clients across the buy-side and sell-side, as well as wealth managers, private equity firms, and corporations, achieve more every day with our comprehensive and connected content, flexible next-generation workflow solutions, and client-centric specialized support. As a member of the S&P 500, we are committed to sustainable growth and have been recognized among the Best Places to Work in 2023 by Glassdoor as a Glassdoor Employees’ Choice Award winner. Learn more at www.factset.com and follow us on X and LinkedIn.

At FactSet, we celebrate difference of thought, experience, and perspective. Qualified applicants will be considered for employment without regard to characteristics protected by law.