Contract and Permit Specialist

S.F. Express; Taguig; On-site; PHP 400,000 - 600,000; Full time

Job summary

A leading company in logistics is seeking a Document Management Specialist to manage contracts and business permits across multiple locations. This role ensures compliance and efficient document handling while maintaining communication with government agencies. The ideal candidate has a background in Business Administration and relevant experience in administrative support and compliance.

Qualifications

• 3-5 years of experience in document management or compliance-related roles.
• Experience with Philippine business permit processes is preferred.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint).

Responsibilities

• Maintain a comprehensive database of all company contracts and business licenses.
• Ensure timely submission of business permit applications and renewals.
• Monitor contract expiration dates and send reminders to relevant departments.

Skills

Document Management

Compliance Monitoring

Communication

Education

Bachelor's degree in Business Administration

Legal Management

Public Administration

Tools

Microsoft Office Suite

Job description

Key Responsibilities:

Document Management

• Maintain a comprehensive database of all company contracts and business licenses.

• Ensure proper filing, storage, and retrieval of important documents.

• Track expiration dates and create renewal calendars for all critical documents

Business Permit Management

• Coordinate with external agents for Business Permit applications and renewals for 10+ locations

• Ensure timely submission of requirements to avoid penalties or business disruptions

• Maintain updated records of all permits and licenses

Contract Administration

• Serve as the contract management interface for all departments

• Monitor contract expiration dates and send timely reminders to relevant departments

• Coordinate with departments for contract renewals and updates

• Maintain contract filing system and ensure easy accessibility

Compliance Monitoring

• Track compliance requirements and deadlines

• Prepare regular reports on document status and upcoming renewals

• Liaise with government agencies and external service providers

Qualifications

• Bachelor's degree in Business Administration, Legal Management, Public Administration, or related field

• 3-5 years of experience in document management, administrative support, or compliance-related roles

• Experience with Philippine business permit processes and requirements is highly preferred

• Experience working with LGUs (Local Government Units) is an advantage

• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint)

• Excellent written and verbal communication skills in English

• Proficiency in Filipino for dealing with government agencies