Contract Administrator

Surbana Consultants Pte Ltd – Kingdom of Saudi Arabia (KSA) branch; Mandaluyong; On-site; PHP 2,505,000 - 4,383,000; Full time

Job summary

SMEC seeks a Contract Administration professional to support the preparation, review, and administration of engineering and construction contracts, maintaining documentation and variation logs. In this role you will ensure contractual requirements are followed and assist with payments, budgets, and change management.

With 3–5 years in contract administration, familiarity with FIDIC, and strong MS Office and ERP skills, you will coordinate with engineers, legal teams, and subcontractors to manage

Qualifications

• Bachelor's degree in Civil Engineering, Quantity Surveying, Construction Management, or related field.
• 3–5 years' experience in contract administration, preferably in coastal, marine, or infrastructure projects.
• Familiarity with FIDIC or similar standard forms of contract.
• Strong understanding of project cost control, variation management, and basic contract law.
• Proficient in Microsoft Office Suite; ERP/contract management systems experience is an advantage.
• Excellent communication, negotiation, and organizational skills.

Responsibilities

• Assist in the preparation, review, and administration of engineering and construction contracts (FIDIC, NEC, bespoke). Maintain contract documentation, registers, variation logs, and correspondence records.
• Assist in preparing interim payment applications, valuations, and final accounts; monitor budgets, track expenditures, and support cost control processes.
• Assist in preparation and evaluation of variation orders, claims, and EOTs; administer subcontracts including scope changes, payments, and close-outs.
• Liaise with project engineers, planners, quantity surveyors, and legal team on contract-related matters; coordinate with clients, consultants, and subcontractors on contract compliance and change management.
• Identify and elevate contractual risks; assist in mitigation strategies; ensure compliance with regulations, company policies, and contract terms; assist in audits and ensure proper documentation for reviews.

Skills

Contract administration

FIDIC familiarity

Cost control

MS Office

ERP/Contract management

Communication

Teamwork

Education

Bachelor's degree in Civil Engineering, Quantity Surveying, Construction Management, or related field

Tools

MS Office Suite

ERP/Contract management systems

Job description

Key Responsibilities

• 1. Contract Administration Assist in the preparation, review, and administration of engineering and construction contracts (FIDIC, NEC, bespoke). Ensure all contractual requirements are implemented in accordance with company and project procedures. Maintain contract documentation, registers, variation logs, and correspondence records.
• 2. Cost & Commercial Support Assist in preparing interim payment applications, valuations, and final accounts. Monitor contract budgets, track expenditures, and support cost control processes. Assist in the preparation and evaluation of variation orders, claims, and extensions of time (EOT).
• 3. Procurement and Subcontracts Support procurement activities, including the preparation of tender documentation for subcontractors and suppliers. Review and evaluate bids and participate in negotiations when required. Administer subcontracts, including scope changes, payments, and close-outs.
• 4. Coordination and Communication Liaise with project engineers, planners, quantity surveyors, and the legal team on contract-related matters. Coordinate with clients, consultants, and subcontractors regarding contract compliance and change management. Support progress reporting and attend commercial/contractual meetings.
• 5. Risk and Compliance Identify and elevate contractual risks, and assist in implementing mitigation strategies. Ensure compliance with statutory regulations, company policies, and contract terms. Assist in audits and ensure proper documentation for internal and external reviews.

Qualifications and Skills

• Bachelor's Degree in Civil Engineering, Quantity Surveying, Construction Management, or a related field.
• At least 3–5 years' experience in contract administration, preferably in coastal, marine, or infrastructure projects.
• Familiarity with FIDIC or similar standard forms of contract.
• Strong understanding of project cost control, variation management, and basic contract law.
• Proficient in Microsoft Office Suite; experience with ERP/contract management systems is an advantage.
• Excellent communication, negotiation, and organizational skills.
• Ability to work in a fast-paced, multidisciplinary team environment.

About SMEC

For 75 years, SMEC has built a reputation as a trusted partner on major transport and energy infrastructure projects around the world. Our design leaders and specialist teams draw on deep expertise and experience delivering projects across a range of diverse environments, from some of the world’s most remote locations to some of the densest urban surroundings. We understand the value of relationships to ensure that we comprehensively address all requirements at each stage in a project’s development. By closely collaborating with our clients, contractors, subcontractors and asset operators, we deliver commercially informed design thinking through local specialists who understand on-the-ground context and industry expectations. We stand apart through our historically diverse, globally connected workforce, operating out of more than 40 countries with strong local relationships. Our diverse workforce of professionals are highly respected experts who bring talent, experience and passion to their fields. Challenging boundaries, we look beyond the project scope to ensure we leave a positive impact in the communities we live and work in and allow present and future generations to thrive. At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world! SMEC is a global engineering, management and development consultancy delivering innovative solutions for our clients and partners. Leveraging our 70-year history of delivering nation-building infrastructure, we provide technical expertise and advanced engineering services to resolve complex challenges across major infrastructure and energy projects. SMEC has a long and proud history which dates back to Australia’s iconic Snowy Mountains Hydroelectric Scheme in 1949, one of the largest and most complex hydroelectric schemes in the world. Headquartered in Australia, we have offices across more than 35 countries in Oceania, Southeast Asia, South Asia, Africa and the Americas. Together with our clients and partners, we deliver projects that directly contribute to improving health, quality of life and development outcomes for communities and neighborhoods around the world. Driven by innovation, ingenuity and skill, our people have shaped these outcomes in some of the world’s most remote and challenging environments. Since 2016, SMEC has been a member of the Surbana Jurong Group, an Asia-based global powerhouse of over 16,000 employees. Through our network of global specialists and by collaborating with local partners, we connect clients with the best teams and capabilities to deliver sustainable solutions.