Compliance Officer

MSpectrum Inc.; Pasig; On-site; PHP 480,000 - 640,000; Full time

Job summary

MSpectrum Inc. is seeking a Compliance Support professional in Metro Manila to assist the Legal function in adhering to laws, rules, regulations, and internal policies. You will monitor obligations, maintain records, prepare documentary requirements, and coordinate with regulators.

The role covers compliance monitoring, regulatory coordination, and internal support across multiple departments, ensuring timely reporting and strong documentation practices within the organization.

Qualifications

• Graduate of Political Science, Legal Management, Business Administration, Public Administration, or related course.
• 2–3 years of experience in compliance, legal, regulatory, corporate governance, or related work.
• Experience in the solar, energy, construction, or infrastructure industry is preferred but not required.
• Knowledge of Philippine regulatory requirements, permits, and corporate compliance processes is an advantage.
• Strong attention to detail, organization, and documentation skills.
• Good written and verbal communication skills.
• Proficient in Microsoft Office applications.

Responsibilities

• Monitors applicable laws, regulations, circulars, and regulatory issuances relevant to company operations.
• Assists in evaluating the company’s compliance requirements and deadlines across different functions.
• Supports the implementation of compliance programs, policies, and internal controls.
• Helps ensure timely submission of regulatory and reportorial requirements.
• Coordinates with government agencies, regulatory offices, and external parties for compliance submissions and inquiries.
• Assists in securing and renewing licenses, certifications, accreditations, and other compliance requirements as endorsed by the Legal Counsel.
• Tracks submission status, approvals, validity periods, and compliance deadlines.
• Maintains compliance records, permits, certifications, and related legal documents.
• Prepares compliance trackers, monitoring sheets, and status reports.
• Ensures documentary requirements are complete, accurate, and properly archived.
• Coordinates with internal departments for compliance requirements.
• Gathers documents and records for regulatory submissions or legal reviews.
• Supports the Legal Counsel in audits, inspections, and compliance assessments.
• Conducts basic legal and regulatory research as needed.
• Prepares summaries, reports, and presentations on compliance status, issues, and risks.
• Escalates compliance issues, delays, and risks to the Legal Counsel promptly.

Skills

Attention to detail

Organization

Documentation skills

Written and verbal communication

Education

Bachelor's degree in related field

Tools

Microsoft Office Suite

Job description

I. Job Summary

Provides compliance support to the Legal function by helping ensure that the company adheres to applicable laws, rules, regulations, internal policies, and reportorial requirements. Assists in monitoring compliance obligations, maintaining compliance records, preparing documentary requirements, and coordinating with internal stakeholders and external regulatory bodies.

II. General Responsibilities

COMPLIANCE MONITORING AND IMPLEMENTATION

• Monitors applicable laws, regulations, circulars, and regulatory issuances relevant to company operations.

• Assists in evaluating the company’s compliance requirements and deadlines across different functions.

• Supports the implementation of compliance programs, policies, and internal controls.

• Helps ensure timely submission of regulatory and reportorial requirements.

REGULATORY COORDINATION

• Coordinates with government agencies, regulatory offices, and relevant external parties for compliance-related submissions and inquiries.

• Assists in securing and renewing licenses, certifications, accreditations, and other compliance requirements as endorsed by the Legal Counsel.

• Tracks submission status, approvals, validity periods, and compliance deadlines.

DOCUMENTATION AND RECORDS MANAGEMENT

• Maintains organized and updated compliance records, permits, certifications, and related legal documents.

• Prepares compliance trackers, monitoring sheets, and status reports.

• Ensures that documentary requirements are complete, accurate, and properly archived.

INTERNAL LEGAL AND CROSS-FUNCTIONAL SUPPORT

• Coordinates with internal departments such as HR & Admin, Finance, Supply Chain, Project Management, Design & Engineering, Operations & Maintenance, and all other concerned departments for compliance requirements.

• Assists in gathering documents, information, and supporting records needed for regulatory submissions or legal reviews.

• Supports the Legal Counsel in audits, inspections, and compliance assessments.

RESEARCH AND REPORTING

• Conducts basic legal and regulatory research as needed.

• Prepares summaries, reports, and presentations on compliance status, issues, and risks.

• Escalates compliance issues, delays, and risks to the Legal Counsel in a timely manner.

III. Technical Competencies

• Compliance Monitoring and Documentation

• Regulatory Coordination

• Records and Document Management

• Legal and Regulatory Research

• Report Preparation

• Stakeholder Coordination

IV. Qualifications

• Graduate of Political Science, Legal Management, Business Administration, Public Administration, or any related course

• With at least two (2) to three (3) years of relevant experience in compliance, legal, regulatory, corporate governance, or related work

• Experience in the solar, energy, construction, or infrastructure industry is preferred but not required

• Knowledge of Philippine regulatory requirements, permits, and corporate compliance processes is an advantage

• Strong attention to detail, organization, and documentation skills

• Good written and verbal communication skills

• Proficient in Microsoft Office applications