Client Care Specialist

CO Careers; Pampanga; On-site; PHP 279,000 - 424,000; Full time

Benefits offered by this job

Health insurance

13th-month pay

Wellness leave

In-office facilities (pool, CO Club, &

Job summary

CO Careers is hiring a Client Care Specialist for an onsite role at Clark Pampanga. You will deliver high-quality patient and staff support, manage appointments, verify insurance details, and ensure accurate data entry while maintaining HIPAA compliance.

Ideal candidates will have 2–3 years in healthcare/customer service scheduling, strong communication, and proficiency in MS Office and EHR systems. This position offers a night shift and a collaborative team environment.

Qualifications

• Bachelor's degree or equivalent in healthcare administration, customer service, or related field.
• 2–3 years of experience in customer service, healthcare administration, or scheduling roles.
• Strong written and verbal communication with patients, providers, and internal staff.
• Effective problem-solving and conflict resolution abilities.
• High attention to detail when handling records, insurance, and appointments.
• Familiarity with healthcare terminology and scheduling systems.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Experience with EHR or medical scheduling tools.

Responsibilities

• Serve as the first point of contact for patients, staff, and healthcare providers.
• Help patients schedule, reschedule, and confirm appointments.
• Answer questions about appointments, services, insurance, and policies.
• Resolve scheduling issues and provider availability concerns.
• Communicate changes or updates clearly with patients and internal teams.
• Enter and update patient information accurately in the system.
• Maintain HIPAA-compliant confidentiality of records and communications.

Skills

Communication skills

Attention to detail

Multitasking

Healthcare terminology

MS Office

EHR scheduling tools

Education

Bachelor's degree or equivalent in healthcare administration, customer service, or related field

Tools

EHR systems

Medical scheduling software

Job description

Quick Rundown: The Client Care Specialist is responsible for delivering outstanding customer service by handling patient and healthcare provider inquiries, assisting with appointment scheduling, and resolving any issues related to patient care. This role requires excellent communication skills, attention to detail, and the ability to manage multiple tasks while ensuring a positive experience for patients, healthcare providers, and internal teams.

Position Title: Client Care Specialist

Work Set Up: Onsite

Schedule: 11:00 PM to 8:00 AM PH Time

Job Location: Clark Outsourcing - Building 35 Philexcel Business Park, Clark Pampanga

What You'll Do:

Customer Support & Communication:

• Serve as the first point of contact for patients, staff, and healthcare providers, offering prompt and professional support
• Help patients schedule, reschedule, and confirm appointments, ensuring accurate information is recorded
• Answer questions about appointments, services, insurance, and policies
• Resolve issues or complaints related to scheduling and provider availability
• Communicate clearly with patients and internal teams about any changes or updates

Appointment Scheduling & Management:

• Schedule and manage patient appointments to optimize provider calendars
• Reschedule appointments with minimal disruption to patient care
• Track cancellations and no-shows, rescheduling as needed
• Ensure all appointments are accurately documented in the system
• Support providers in balancing appointments with other tasks

Insurance Verification & Authorization Support:

• Help patients understand their insurance coverage and gather required information
• Coordinate with the insurance team to verify coverage and obtain necessary authorizations
• Update patients on authorization status and next steps

Administrative Support & Data Entry:

• Accurately enter and update patient information in the system
• Maintain up-to-date patient records, including appointment history and insurance status
• Organize and manage documentation such as medical records and consent forms

Collaboration with Internal Teams:

• Work closely with schedulers, admin staff, and providers to ensure a smooth workflow
• Support team members in resolving scheduling issues
• Collaborate across departments to ensure accurate processes for scheduling and insurance.

Compliance & Confidentiality:

• Follow HIPAA and privacy regulations in handling patient and employee information
• Keep all records and communications confidential and professional

Customer Experience & Process Improvement:

• Collect feedback and suggest ways to improve scheduling, communication, and service
• Inform patients proactively about delays or changes to maintain transparency and trust

What We're Looking For:

• Bachelor's degree or equivalent experience in healthcare administration, customer service, or a related field preferred
• 2–3 years of experience in customer service, healthcare administration, or scheduling roles
• Strong written and verbal communication skills for interacting with patients, providers, and internal staff
• Effective problem-solving and conflict resolution abilities
• High attention to detail and accuracy when handling records, insurance, and appointments
• Familiarity with healthcare terminology and scheduling systems
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Experience with EHR or other medical scheduling tools preferred
• Strong organizational and multitasking skills in a fast-paced environment
• Ability to handle confidential patient data securely and in compliance with HIPAA

Why You'll Love Joining the CO Fam!

At Clark Outsourcing, we're redefining what it means to work in a BPO. This isn't your regular office setup - it's where careers flourish, friendships grow, and fun is always part of the deal. Our culture is unmatched (seriously, our team swears by it), and we promise you'll have to experience it yourself to believe it.

Here's what's in store for you:

• Health and Welfare Benefits: HMO with prescription coverage, SSS, PhilHealth, Pag-IBIG, 13th-month pay, retirement benefits, and more.
• Beyond Work: Enjoy our in-office swimming pool (lowkey flex!), CO Club gaming lounge, CSR involvement through CO Stars, scholarship programs, and access to CO Academy for growth.
• Travel Opportunities: We send at least 20 staff per year to visit our clients in the US, UK, and Australia, giving you international exposure and experience.
• Leave Benefits: Paid holidays, Earned PTO on your first month, Wellness leave (no questions asked), plus special leaves like bereavement, parental leave, and Magna Carta leave.
• Extra Perks: Salary loans up to PHP 1M (via BPI), CO Swag Bag, birthday and anniversary tokens, and our COol & flexible workplace.
• Growth and Recognition: Yearly performance appraisals, career advancement programs, CO League events, and guidance from our amazing Coaches!

At CO, it's not just about work - it's about loving where you work. Ready to experience the best workplace ever? We can't wait to welcome you to the team!