Business Support Specialist

Tavor Perry; Cebu City; Remote; PHP 400,000 - 600,000; Full time

Job summary

A leading company seeks a proactive Executive Virtual Assistant delivering comprehensive support to the CEO. You will manage communications, schedules, and tasks while ensuring confidentiality. Ideal candidates possess strong organizational skills, are self-motivated, and excel in a virtual environment.

Benefits

Flexibility and autonomy

Professional growth opportunities

Values-driven team environment

Qualifications

• Proven experience as an Executive/Personal VA.
• Excellent verbal and written English skills.
• High level of organization and attention to detail.

Responsibilities

• Manage CEO’s inbox and calendar.
• Draft and follow up on emails.
• Handle invoice preparation.

Skills

Communication

Organization

Attention to Detail

Self-Motivation

Task Prioritization

Tools

Google Workspace

Asana

Kajabi

Mail Chimp

Job description

We are looking for a proactive and highly organized Executive Virtual Assistant to provide comprehensive support across administrative, communication, and operational tasks. The ideal candidate will excel in managing priorities, maintaining attention to detail, and acting as a trusted right-hand to the CEO. This role requires discretion, initiative, and strong remote working skills.

Key Responsibilities:

• Manage and prioritize the CEO’s inbox and calendar, including scheduling meetings and sending reminders.

• Draft, send, and follow up on emails to clients, partners, and other contacts.

• Handle invoice preparation and tracking.

• Create, update, and organize reports using Google Sheets and other tools.

• Assist with task management and tracking using Asana or similar platforms.

• Maintain and manage both personal and professional contact networksSupport project prioritization and help ensure critical tasks are addressed in a timely manner.

• Coordinate logistics (e.g., travel, bookings) when required.

• Send reminders and follow-ups to ensure accountability and momentum.

• Handle sensitive information with utmost confidentiality and integrity.

• Help in managing emails - from answering inquiries to doing email campaigns using Kajabi / Mail Chimp or similar tools

• Assist in doing research for the brand’s campaigns on social media
  

Mandatory Requirements:

• Excellent written and verbal English communication skills – MUST

• Proven experience in email management, calendar scheduling, and reporting

• Previous experience as an Executive VA / Personal VA

• Highly organized with strong attention to detail and task prioritization

• Self-motivated, reliable, and able to work independently in a virtual environment

• Comfortable working closely with senior leadership and managing sensitive information
  

Preferred Skills:

• Familiarity with Google Workspace, Asana, Kajabi / Mail Chimp

• Ability to nurture and maintain professional relationships

• Interest in own personal development and alignment with purpose-driven work
  

Why Join Us?

• Join a values-driven team focused on meaningful relationships and professional growth

• Gain hands-on experience supporting a CEO in a dynamic, evolving environment

• Enjoy flexibility, autonomy, and the opportunity to make a tangible impact
  

If you’re detail-oriented, organized, and thrive in a virtual setting, we’d love to hear from you.