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A leading company seeks a proactive Executive Virtual Assistant delivering comprehensive support to the CEO. You will manage communications, schedules, and tasks while ensuring confidentiality. Ideal candidates possess strong organizational skills, are self-motivated, and excel in a virtual environment.
We are looking for a proactive and highly organized Executive Virtual Assistant to provide comprehensive support across administrative, communication, and operational tasks. The ideal candidate will excel in managing priorities, maintaining attention to detail, and acting as a trusted right-hand to the CEO. This role requires discretion, initiative, and strong remote working skills.
Key Responsibilities:
Manage and prioritize the CEO’s inbox and calendar, including scheduling meetings and sending reminders.
Draft, send, and follow up on emails to clients, partners, and other contacts.
Handle invoice preparation and tracking.
Create, update, and organize reports using Google Sheets and other tools.
Assist with task management and tracking using Asana or similar platforms.
Maintain and manage both personal and professional contact networksSupport project prioritization and help ensure critical tasks are addressed in a timely manner.
Coordinate logistics (e.g., travel, bookings) when required.
Send reminders and follow-ups to ensure accountability and momentum.
Handle sensitive information with utmost confidentiality and integrity.
Help in managing emails - from answering inquiries to doing email campaigns using Kajabi / Mail Chimp or similar tools
Assist in doing research for the brand’s campaigns on social media
Mandatory Requirements:
Excellent written and verbal English communication skills – MUST
Proven experience in email management, calendar scheduling, and reporting
Previous experience as an Executive VA / Personal VA
Highly organized with strong attention to detail and task prioritization
Self-motivated, reliable, and able to work independently in a virtual environment
Comfortable working closely with senior leadership and managing sensitive information
Preferred Skills:
Familiarity with Google Workspace, Asana, Kajabi / Mail Chimp
Ability to nurture and maintain professional relationships
Interest in own personal development and alignment with purpose-driven work
Why Join Us?
Join a values-driven team focused on meaningful relationships and professional growth
Gain hands-on experience supporting a CEO in a dynamic, evolving environment
Enjoy flexibility, autonomy, and the opportunity to make a tangible impact
If you’re detail-oriented, organized, and thrive in a virtual setting, we’d love to hear from you.