Bookkeeper

Kajae Inc; Philippines; Remote; PHP 3,769,000 - 5,653,000; Full time

Benefits offered by this job

100% fully remote setup

Competitive USD salary

Health insurance

Job summary

Kajae Inc is seeking a Bookkeeping & AI Automation Specialist to oversee bookkeeping across 40–50 franchise locations while developing AI-powered solutions to streamline financial workflows. The role demands hands-on QuickBooks expertise and practical experience using Claude Code and/or OpenAI Codex.

You will demonstrate AI automation projects during interviews and contribute to scalable, automated financial processes.

Qualifications

• 3+ years of professional bookkeeping or accounting experience.
• Hands-on experience with QuickBooks and managing financial records, reconciliations, and bookkeeping workflows.
• Demonstrated ability to oversee bookkeeping activities across multiple locations or accounts.
• Deep practical experience using Claude Code and/or OpenAI Codex to build automations, applications, or technical solutions.
• Proven track record of independently developing and implementing AI-powered workflows.
• Ability to demonstrate personally built AI automation projects, applications, or workflows during the interview process.

Responsibilities

• Oversee bookkeeping across approximately 40–50 franchise locations.
• Maintain accurate financial records and standard bookkeeping practices using QuickBooks.
• Review transactions, reconciliations, balances, and records for accuracy.
• Monitor processes across locations and identify discrepancies or issues.
• Support month-end bookkeeping activities and financial reporting.
• Establish standardized procedures and improve data consistency across the network.
• Identify repetitive tasks and develop AI-powered automation solutions.
• Design, build, test, and implement automated workflows with Claude Code/OpenAI Codex.
• Develop AI-powered applications, scripts, and tools to improve efficiency.
• Explore integrations of AI tools with QuickBooks and other systems.
• Troubleshoot workflows and improve reliability and performance.
• Collaborate with leadership to drive operational improvements through AI.
• Document automation processes and maintain organized workflows.

Skills

QuickBooks

AI automation

English communication

Analytical thinking

Tools

Claude Code

OpenAI Codex

Job description

Who we are:

Kajae is a premium staff augmentation company that connects top global talents to thriving US companies and clients offering fully remote opportunities. Our team hails from over 27 different countries, with the majority coming from the Philippines and Latin America. We pride ourselves on our tight-knit culture and strong bonds, despite working remotely across diverse timezones.

About the Client

Our client is a U.S.-based painting and specialty coatings company operating through a growing franchise network. The company is focused on scaling its operations, maintaining consistent financial processes across franchise locations, and leveraging AI and automation to improve efficiency.

About the Role

Our client is seeking a Bookkeeping & AI Automation Specialist to oversee bookkeeping operations across a growing network of approximately 40–50 franchise locations while developing AI-powered solutions to streamline financial workflows.

This is a unique, hands‑on role combining strong QuickBooks expertise with advanced practical experience using Claude Code and/or OpenAI Codex. The ideal candidate can independently manage bookkeeping processes, identify opportunities for automation, and build functional AI‑driven tools and workflows.

Candidates must be prepared to demonstrate real AI automation projects, applications, or workflows they have personally developed during the interview process.

Responsibilities

• Oversee and coordinate bookkeeping activities across approximately 40–50 franchise locations.
• Maintain accurate financial records and consistent bookkeeping practices using QuickBooks.
• Review transactions, reconciliations, account balances, and financial records to ensure accuracy.
• Monitor bookkeeping processes across franchise locations and identify discrepancies or operational issues.
• Support month‑end bookkeeping activities and financial reporting.
• Establish standardized bookkeeping procedures and improve financial data consistency across the franchise network.
• Identify repetitive accounting tasks and opportunities for AI‑powered automation.
• Design, build, test, and implement automated workflows using Claude Code and/or OpenAI Codex.
• Develop practical AI‑powered applications, scripts, and tools that improve bookkeeping efficiency and accuracy.
• Explore opportunities to integrate AI automation tools with QuickBooks and related business systems.
• Troubleshoot automated workflows and continuously improve their reliability and performance.
• Collaborate with leadership to identify opportunities for operational improvements through AI.
• Document automation processes and maintain organized financial workflows.
• Support the scalability of bookkeeping operations as the franchise network expands.

Services to be Provided: The Contractor will provide full‑time bookkeeping and automation services across the Client’s franchise network. Services include maintaining and reviewing financial records in QuickBooks; monitoring transactions, reconciliations, and account balances; supporting month‑end activities and financial reporting; resolving discrepancies; and establishing consistent bookkeeping procedures across locations.

The Contractor will identify repetitive financial tasks and design, build, test, and maintain tools and workflows using Claude Code, OpenAI Codex, or related technologies. The Contractor will support appropriate integrations with QuickBooks and other business systems, document the resulting processes, troubleshoot issues, and work with leadership to improve the accuracy and efficiency of bookkeeping operations as the franchise network grows.

Requirements

• 3+ years of professional bookkeeping or accounting experience.
• Strong hands‑on experience with QuickBooks and managing financial records, reconciliations, and bookkeeping workflows.
• Demonstrated ability to oversee bookkeeping activities across multiple business locations, entities, or accounts.
• Deep practical experience using Claude Code and/or OpenAI Codex to build functional automations, applications, or technical solutions.
• Proven track record of independently developing and implementing AI‑powered workflows.
• Ability to demonstrate personally built AI automation projects, applications, or workflows during the interview process.
• Strong understanding of bookkeeping principles, financial accuracy, and accounting processes.
• Ability to identify operational inefficiencies and translate them into practical automation solutions.
• Strong analytical, troubleshooting, and problem‑solving skills.
• Highly independent, proactive, and comfortable experimenting with emerging AI technologies.
• Excellent organizational skills and attention to detail.
• Strong written and verbal English communication skills.

Bonus Experience

• Experience integrating Claude Code, Codex, or other AI‑powered development tools with QuickBooks.
• Experience building accounting automations using APIs, scripts, or custom applications.
• Experience managing bookkeeping across franchise networks or multi‑location businesses.
• Experience developing internal financial tools, dashboards, or automated reporting solutions.
• Experience working within construction, painting, home services, or franchise‑based organizations.
• Experience scaling accounting workflows through process improvements and automation.

Benefits

• Competitive salary – paid in USD - Receive your compensation in US dollars, providing stability and global value for your hard work.
• 100% fully remote setup - Work from anywhere in the world—permanently. Enjoy the freedom and flexibility of a remote role while staying close to what matters most. No more commuting hassles, and more time for life’s important moments.
• Healthy work‑life balance - We prioritize your well‑being. Through regular check‑ins during your first few months, we offer ongoing support and career guidance. We also ensure you’re partnered with top‑tier clients in a positive, healthy work environment.
• Health insurance - Get covered starting your third month with us—your health and peace of mind matter.
• Mental health support - Our in‑house mental health professional is available to ensure you have access to the emotional and psychological support you need to thrive.
• Referral bonuses - Know someone great? Refer them and earn up to USD 100 for every successful hire.
• Fun virtual events - We host monthly virtual events filled with games, holiday celebrations, and exciting prizes. It’s a great way to connect and recharge as a team.
• Kajae Spotlight bonus - Exceptional performance is recognized through our Kajae Spotlight program, where top performers earn cash rewards.
• Kajae Tribe and rewards platform - Engage with the whole team through our internal social platform and earn coins for participating. Use them to bid in our lively auctions for prizes like AirPods, Apple Watches, Starbucks gift cards, shopping or experience vouchers, and more.
• Continuing education opportunities - Access 100% free online courses through our university partners in the US. Earn academic credits that can go toward a Master’s or Graduate Degree—completely on us.
• All‑expense paid summits - Top performers and tenured team members may qualify to attend our exclusive annual summits. So far, we’ve held summits in Palawan, Bohol, and Boracay (Philippines), Cusco (Peru), and Punta Cana (Dominican Republic).