Associate OandM

Vena Group; Ilocos Region; On-site; PHP 180,000 - 360,000; Full time

Job summary

Vena Group is seeking an organized Administrative Assistant to support the O&M team at our plant site. You will handle clerical tasks, mail, scanning, filing, data entry and correspondence, and coordinate meetings and travel for the O&M group.

You will maintain electronic and hard copy filing systems, manage office supplies, coordinate with contractors and suppliers, ensure confidentiality of sensitive documents, and help prepare reports and standard documents.

Responsibilities

• Provide general administrative and clerical support including mailing, scanning, faxing and copying to management
• Maintain electronic and hard copy filing system
• Open, sort and distribute incoming correspondence
• Perform data entry and scan documents and assist in archiving operational reports
• Consolidate the support document for O&M monthly report eg. Utility bills, Consumable expenses, Monthly/annual expenses, Performance guarantee, Warranty claims
• Assist in resolving any administrative problems
• Answer calls from customer and suppliers regarding their inquiries and concerns
• Prepare and modify documents including correspondence, reports, draft, memos and emails
• Schedule and coordinate meetings, appointments and travel arrangements for the O&M team
• Maintain office supplies for plant site
• Coordinate with O&M contractor with regard to consumables at plant site
• Maintain and manage computer network and ensure appropriate back-up and storage of computer files in coordination with IT
• Responsible for operations and maintenance of office equipment; arrange for repairs when necessary; recommends new or additional office equipment as appropriate. Source new vendors when necessary
• Custodian for library documentation assembly and archiving which include classifying technical articles and submission related to technology development
• Maintain Technical standard listing
• Track white papers/publications
• Maintain internal technology database
• Manage the flow of documentation within the organization
• Maintain confidentiality regarding sensitive documents
• Upkeep of quality records of recommended supplier, contractor, sub-contractor
• Assist in benchmark data collection from EPC/OM, BOQ – material price standard, BOM – Bill of material / site specific; and
• Perform other tasks as may be assigned
• Are you ready to engineer a greener future?

Job description

Job Description

• Provide general administrative and clerical support including mailing, scanning, faxing and copying to management;
• Maintain electronic and hard copy filing system;
• Open, sort and distribute incoming correspondence;
• Perform data entry and scan documents and assist in archiving operational reports;
• Consolidate the support document for O&M monthly report eg. Utility bills, Consumable expenses, Monthly/annual expenses, Performance guarantee, Warranty claims;
• Assist in resolving any administrative problems;
• Answer calls from customer and suppliers regarding their inquiries and concerns;
• Prepare and modify documents including correspondence, reports, draft, memos and emails;
• Schedule and coordinate meetings, appointments and travel arrangements for the O&M team
• Maintain office supplies for plant site;
• Coordinate with O&M contractor with regard to consumables at plant site;
• Maintain and manage computer network and ensure appropriate back-up and storage of computer files in coordination with IT;
• Responsible for operations and maintenance of office equipment; arrange for repairs when necessary; recommends new or additional office equipment as appropriate. Source new vendors when necessary;
• Custodian for library documentation assembly and archiving which include classifying technical articles and submission related to technology development;
• Maintain Technical standard listing;
• Track white papers/publications;
• Maintain internal technology database;
• Manage the flow of documentation within the organization
• Maintain confidentiality regarding sensitive documents
• Upkeep of quality records of recommended supplier, contractor, sub-contractor;
• Assist in benchmark data collection from EPC/OM, BOQ – material price standard, BOM – Bill of material / site specific; and
• Perform other tasks as may be assigned

Are you ready to engineer a greener future?

Requirements