Assistant Project Manager (HVAC/Kitchen Energy Solutions)

Penbrothers International; Makati; Remote; PHP 446,000 - 781,000; Full time

Job summary

Penbrothers International is seeking an Assistant Project Manager for Survey Operations to support nationwide technical surveys and installations. You will ensure data integrity, verify site readiness, and provide real-time visibility into all survey activities from a remote work setup.

You will coordinate with field technicians, project managers, and clients, maintaining schedules, and assisting with project execution and closeout.

Qualifications

• 3+ years of administrative support or operations coordination experience.
• Experience supporting field operations, HVAC, or facilities teams is preferred.
• Education: Associate or Bachelor in Business Admin/Operations/PM preferred but not required.

Responsibilities

• Coordinate site and pre-survey activities across nationwide operations.
• Provide live updates and reconcile schedules between internal and external systems.
• Review surveys for completeness and data accuracy.
• Assist with nationwide project execution and closeout, covering for absences.

Skills

Operational coordination

Data integrity

Technical aptitude

Attention to detail

Communication

Resilience mindset

Education

Business Administration / Operations / PM degree

Tools

Scheduling platforms

Project tracking systems

Shared inbox management

Job description

About Penbrothers

Penbrothers is an HR & remote talent management partner and one of the fastest-growing companies in the Philippines. We provide talented Filipinos with global opportunities in high-growth startups and dynamic companies, from the comfort of their own homes.

About the Client

The client is a nationwide provider specializing in HVAC, kitchen ventilation surveys, and Demand Control Kitchen Ventilation (DCKV) installations. They focus on delivering high-quality field data and seamless operational execution across a diverse range of sites.

About the Role

As the Assistant Project Manager for Survey Operations, you will play a critical role in supporting the nationwide execution of technical surveys and installations. You will serve as a central operational support resource, ensuring seamless coordination between field technicians, project managers, and clients. Your primary goal is to maintain data integrity, verify site readiness, and provide real-time visibility into all survey activities.

What you'll do

• Site & Pre-Survey Coordination: Conduct Google Earth reviews to identify rooftop units and access constraints, and communicate directly with site contacts to confirm safety and access procedures.
• Operational Tracking: Provide live updates to stakeholders, reconcile schedules between internal and external systems, and manage the team inbox for cancellations or changes.
• Quality Control: Review critical surveys for completeness and accuracy, flagging any discrepancies or missing data to ensure field-verified information is reliable.
• Administrative Support: Assist with the nationwide execution and closeout of projects, providing coverage during team absences and performing tasks that support overall team objectives.

What You Bring

Experience & Education

• Minimum Experience: 3+ years preferred in administrative support, operations coordination, or project support.
• Field Knowledge: Experience supporting field operations, construction, HVAC, mechanical, or facilities management teams is highly preferred.
• Education: An Associate’s or Bachelor’s degree in Business Administration, Operations, or Project Management is preferred but not required.

Preferred Qualifications

• Operational Coordination: Familiarity with scheduling platforms, project tracking systems, and managing high-volume shared inboxes.
• Data Integrity: Experience with quality control or document review processes to ensure data reliability.
• Technical Aptitude: A basic understanding of mechanical systems/HVAC terminology and a willingness to utilize AI tools.

Core Competencies

• Operational Awareness: Strong accountability and the ability to maintain a high-level view of field activities.
• Attention to Detail: Excellent organizational skills with a focus on accuracy in documentation and data review.
• Strong Follow-Through: A self-starter who proactively identifies needs and manages multiple priorities through to completion.
• Communication: Fluent English with the ability to be a clear, confident, and professional communicator with all stakeholders.
• Resilience & Advocacy: A technician-advocacy mindset with the ability to stay calm under pressure and maintain a solutions-oriented attitude.

Remote Readiness

• Must be able to work in a safe, quiet remote workspace with appropriate high-speed internet.

Our Hiring Process & AI Disclaimer: We use AI tools to streamline our application process- including an initial conversation with an AI Interviewer.All hiring decisions are made entirely by humans:our Talent Acquisition team guides your full candidate journey and makes all evaluation decisions.

You are welcome to use AI for CV refinement and research, but real-time AI assistance during interviews or skill assessments is strictly prohibited to ensure an authentic evaluation.

What You’ll Get

At Penbrothers, we are obsessed with creating positive employee experiences. Here you’ll find an environment that nurtures learning and provides opportunities for growth. You’ll have the opportunity to make an impact on fast-growing startups and dynamic companies.

• Meaningful work & Growth: We take every opportunity to stretch ourselves and deliver an excellent client experience.
• Employee as our biggest asset: We are genuinely invested in our people’s career and welfare.
• Global reach & local impact: Get to work with high-growth startups and dynamic companies from the comfort of your own home.
• Powering global startups: We've created 1,400 Filipino jobs that empower global start-ups to focus on growth.