Administrative Coordinator (Start ASAP)

Uc Bcf; Hinoba-an; On-site; PHP 223,000 - 502,000; Full time

Benefits offered by this job

HMO on Day 1

Government benefits

Performance-based incentives

Quarterly events

De Minimis allowance

Job summary

Uc Bcf is seeking an organized Administrative Coordinator to efficiently manage emails, calendar, CRM, reports, and office operations from Negros Occidental, Hinoba-an, Philippines. The role emphasizes timely communication, meticulous data handling, and cross-functional coordination.

Responsibilities include scheduling, voicemails, lead tracking, expense processing, and weekly timecards. The position offers a competitive monthly salary of ₱20,000–₱45,000 with HMO on Day 1, government benefits,

Qualifications

• Experience in administrative or coordinator roles in fast-paced environments.
• Strong organizational and time management abilities with task prioritization.
• Excellent written and verbal communication skills; detail-oriented.

Responsibilities

• Manage emails, calendar, CRM, and office operations.
• Prepare and distribute daily and monthly reports with key metrics.
• Update lead tracking sheets and analyze data for trends.
• Coordinate procurement of office supplies and manage expenses.
• Process weekly timecards and maintain PTO calendar.
• Generate realtor lists for Loan Officers and support client interactions.

Skills

Organizational skills

Time management

Communication

Microsoft Office

Data accuracy

Independent work

Tools

Microsoft Office

Job description

Seeking an organized Administrative Coordinator to manage email, calendar, CRM, reports, and office operations efficiently.

Your Role

Key responsibilities include:

• Monitor, respond to, and organize emails, prioritizing important correspondence
• Schedule and coordinate appointments, meetings, and events; send reminders and confirmations.
• Retrieve and respond to voicemails, forwarding urgent messages and tracking communications.
• Assist in scheduling appointments and consultations with clients, prospects, and partners.
• Compile and distribute daily and monthly reports summarizing key metrics and activities.
• Maintain and update lead tracking spreadsheets, analyzing data for trends and opportunities.
• Coordinate weekly procurement of office supplies, ensuring adequate stock and timely delivery.
• Assist in preparing and submitting expense reports, reviewing receipts for accuracy and compliance.
• Collect and process weekly timecards, recording hours worked and time-off requests.
• Generate and update realtor lists for Loan Officers.
• Develop and maintain a monthly PTO calendar to track employee Paid Time Off.
• Manage the team's Customer Relationship Management (CRM) system, ensuring data accuracy and updates.

About You

The company is looking for:

• Proven experience in an administrative or coordinator role, preferably in a fast-paced environment.
• Excellent organizational and time management skills with effective task prioritization.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and calendar management software.
• Attention to detail and accuracy in data entry and record-keeping.
• Ability to work independently with minimal supervision and collaborate effectively within a team.

Compensation & Benefits

• ₱20,000 - ₱45,000 / month
• Above market salary
• HMO on Day 1 for principal and two dependents
• Government-mandated benefits
• Performance-based incentives
• Quarterly company events
• 1,000 PHP De Minimis