Administrative Coordinator (Start ASAP)

Northwestern University; Manila; On-site; PHP 223,200 - 502,200; Full time

Benefits offered by this job

Above market salary

HMO on Day 1 for principal and two dependents

Performance-based incentives

Quarterly company events

Equipment and software provided

Great company culture

Job summary

A prominent educational institution in Metro Manila is seeking an organized Administrative Coordinator to efficiently manage emails, calendars, and office operations. The role requires proven experience, excellent communication abilities, and proficiency in Microsoft Office Suite. The salary ranges from ₱20,000 to ₱45,000 monthly along with several benefits including health insurance and performance incentives.

Qualifications

• Proven experience in an administrative or coordinator role, preferably in a fast-paced environment.
• Ability to work independently with minimal supervision.
• Effective task prioritization.

Responsibilities

• Monitor and organize emails, prioritizing important correspondence.
• Schedule and coordinate appointments, meetings, and events.
• Compile and distribute daily and monthly reports summarizing key metrics.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Proficiency in Microsoft Office Suite

Attention to detail

Job description

Seeking an organized Administrative Coordinator to manage email, calendar, CRM, reports, and office operations efficiently.

Your Role

Key responsibilities include:

• Monitor, respond to, and organize emails, prioritizing important correspondence
• Schedule and coordinate appointments, meetings, and events; send reminders and confirmations.
• Retrieve and respond to voicemails, forwarding urgent messages and tracking communications.
• Assist in scheduling appointments and consultations with clients, prospects, and partners.
• Compile and distribute daily and monthly reports summarizing key metrics and activities.
• Maintain and update lead tracking spreadsheets, analyzing data for trends and opportunities.
• Coordinate weekly procurement of office supplies, ensuring adequate stock and timely delivery.
• Assist in preparing and submitting expense reports, reviewing receipts for accuracy and compliance.
• Collect and process weekly timecards, recording hours worked and time-off requests.
• Generate and update realtor lists for Loan Officers.
• Develop and maintain a monthly PTO calendar to track employee Paid Time Off.
• Manage the team’s Customer Relationship Management (CRM) system, ensuring data accuracy and updates.

About You

The company is looking for:

• Proven experience in an administrative or coordinator role, preferably in a fast-paced environment.
• Excellent organizational and time management skills with effective task prioritization.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and calendar management software.
• Attention to detail and accuracy in data entry and record-keeping.
• Ability to work independently with minimal supervision and collaborate effectively within a team.

Compensation & Benefits

• ₱20,000 - ₱45,000 / month
• Above market salary
• HMO on Day 1 for principal and two dependents
• Government-mandated benefits
• Performance-based incentives
• Quarterly company events
• 1,000 PHP De Minimis
• Equipment and software provided
• Great company culture and HR experience

This job may close before the stated closing date. You are encouraged to apply as soon as possible.