Administrative Assistant - COO Office

Shopee; Manila; On-site; PHP 400,000 - 600,000; Full time

Job summary

A leading company in e-commerce is looking for a proactive Administrative Assistant who excels in a fast-paced environment. The ideal candidate will manage schedules, tackle administrative challenges, and assist with various tasks while maintaining strong communication and organizational skills. This role requires someone who can work independently and enhance office efficiency.

Qualifications

• Graduate of any Bachelor’s Degree.
• Proven ability to work independently with minimal supervision.
• Experience managing multiple priorities in a dynamic work environment.

Responsibilities

• Handle day-to-day administrative tasks with minimal supervision.
• Manage schedules and travel arrangements independently.
• Develop and implement solutions to streamline office processes.

Skills

Communication

Problem Solving

Organization

Multitasking

Education

Bachelor’s Degree

Tools

Microsoft Office

Google Suite

Job description

About The Team

We are looking for a resourceful and proactive Administrative Assistant who thrives under minimal supervision. The ideal candidate is a problem solver with strong communication skills and the ability to manage tasks efficiently. This role requires adaptability, attention to detail, and the ability to prioritize work effectively in a fast-paced environment.

Job Description

• Handle day-to-day administrative tasks with minimal supervision.
• Manage schedules, appointments, and travel arrangements independently.
• Respond to emails, phone calls, and inquiries in a timely and professional manner.
• Develop and implement solutions to streamline office processes and workflows.
• Assist in preparing reports, correspondence, and other documents.
• Organize and maintain files, records, and databases.
• Coordinate meetings and events, including logistics and materials preparation.
• Monitor office supplies and manage inventory, orders, and vendor relationships.
• Resolve administrative challenges and troubleshoot issues as they arise.
• Support special projects and handle ad-hoc tasks as needed.
  
  

Requirements

• Graduate of any Bachelor’s Degree
• Experience managing multiple priorities in a dynamic work environment.
• Familiarity with office management systems and tools.
• Basic knowledge of bookkeeping or accounting practices is a plus.
• Proven ability to work independently with minimal supervision.
• Demonstrated resourcefulness and problem-solving skills.
• Proficiency in Microsoft Office or Google Suite
• Strong organizational and multitasking skills.
• Excellent verbal and written communication abilities.
• Professional attitude and ability to maintain confidentiality.