Administrative Assistant

aurecongroup; Manila; On-site; PHP 203,000 - 243,000; Full time

Job summary

Aurecon is seeking an Administrative Assistant to provide direct support to the SAVI Buildings Service Group and related office admin teams. You will assist with onboarding, departuress, sharepoint content, and event coordination while handling data processing and reporting tasks.

We value strong organizational and communication skills, attention to detail, and the ability to work with multinational teams using MS Office, Teams, and Workday-related processes.

Qualifications

• Strong administrative background with experience supporting a service group or office administration teams.
• Excellent written and verbal communication skills.
• Proven ability to manage multiple tasks with attention to detail.
• Proficient in MS Office (Word, PowerPoint, Excel, Teams, Outlook) and sharing platforms.

Responsibilities

• Assist Line Manager with onboarding and departures, IT setup, and new starter checklists.
• Maintain organizational charts and update email groups and Teams channels.
• Coordinate internal events, invitations, dietary requirements, and room bookings.
• Support Workday data entry, supplier creation, and travel arrangements in line with policy.
• Edit/format reports and PowerPoint decks; set up Aconex accounts and manage SME tasks.
• Monitor PPE and SAVI Buildings office calendar for events and approvals.

Skills

Organizational skills

Communication

Time management

Multitasking

Confidentiality

Problem-solving

Adaptability

Education

Business Administration

Tools

MS Office

Teams

Outlook

PowerPoint

SharePoint

Job description

Just imagine your future with us...

At Aurecon, we see the future through a very different lens. Do you? Innovation, eminence and digital are at the heart of everything we do. Are you excited about the future?

What will you do?

Provide direct support to the SAVI Buildings Service Group primarily, and support other office administration teams in the development, production, and conveyance of Service Group / office administration and other ad-hoc duties.

Working collaboratively with multidisciplinary teams locally and offshore, you will apply sound engineering judgement, Aurecon's values, and New Zealand design standards to deliver practical, sustainable, and client-focused solutions. This role supports Aurecon's commitment to bringing ideas to life , creating positive outcomes for communities, and fostering an inclusive, high-performing global workforce.

As an Administrative Assistant, the scope of work and role will be as follows:

Staff onboarding / departures:

• Assisting Line Manager with pre-start Onboarding requirements (IT, Hot Desk)
• New starter checklist, ensuring all new starters are experiencing the same onboarding process as efficiently as possible
• Update Organizational charts
• Update email distribution groups & Teams Channels
• Assisting Line Managers with team departures where required

Teams and SharePoint:

• Mapping out content that needs to be posted as per calendar / team events / announcements
• Driving content for team engagement via MS Teams and SharePoint.

Internal events:

• Liaising with Team / Line Manager on the Event Scope - assisting in sending invitations and monitoring of attendee numbers / dietary requirements
• Research quotes for catering / other resources if needed
• Booking meeting / training rooms as required
• Event Run Sheet Confirmation (as required)
• Assist with Travel for PL / Staff, seeking approvals required, through to issuing final itinerary ensuring travel needs are being met and in line with Aurecon policy

Data processing:

• Assist in creating suppliers in Workday for processing - Create Supplier Request
• Assist PL / Staff with credit card expenses as a delegate on Workday

Administration / Other SME Tasks:

• Assist in editing / formatting / proofreading reports / assist in PowerPoint presentations
• Aconex - Set up and maintenance of new accounts
• Coordinating with training requirements. I.e. Facilitate and advise. Staff member is responsible of ETA's and seeking approvals with payments

Miscellaneous:

• Monitor PPE of team to ensure everyone has what they need and expiring items are replaced before they expire
• Update/Monitor general SAVI Buildings Office Calendar

What can you bring to the team?

• Business Administration - relevant experience
• Minimum 2 years relevant experience
• International client exposure
• Strong organizational skills
• Excellent communication (both written and verbal)
• Experience in MS Microsoft Office (Word, PowerPoint, Excel, Teams, Outlook)
• Attention to detail
• Time management
• Multitasking ability
• Adaptability
• Problem-solving skills
• Ability to maintain confidentiality

Our Aurecon Attributes define our way of being - they are a collection of qualities that makes us who we are. Individually and collectively, they unleash the true power of Aurecon, they make us stand out from the crowd and are critical to our success. We don't expect you to have all eight of the attributes, but one that is unique to you.

We value that each of our team members brings something different to Aurecon. We look for people who have had a broad range of experiences throughout their career and can demonstrate how they have worked as part of a team to bring ideas to life. Does that sound like you?

About Us

Headquartered in Australia, Aurecon is one of the leading international engineering, design and advisory company that brings vital engineering experience, technical capabilities, and design expertise to an extensive range of markets.

Over the last 85 years, our team of more than 7,800 experts located in 11 locations across the globe have collaborated with our clients and partners to reimagine, shape and engineer clever, innovative and sustainable solutions to solve some of the world's most complex challenges.

In Asia, where the region is under