Administrative Assistant

Aurecon Australasia Pty Ltd; Manila; On-site; PHP 223,000 - 424,000; Full time

Job summary

Aurecon Australasia Pty Ltd is seeking an Administrative Assistant to provide direct support to the SAVI Buildings Service Group and related admin teams. The role involves onboarding, coordinating events, managing Teams/SharePoint content, and assisting travel and expense processes across multidisciplinary teams.

Applicants should have 2+ years in Business Administration, strong organization and communication skills, and proficiency with Microsoft Office.

Qualifications

• Business Administration – relevant experience
• Minimum 2 years relevant experience
• International client exposure
• Strong organizational skills
• Excellent communication (both written and verbal)
• Experience in MS Office (Word, PowerPoint, Excel, Teams, Outlook)
• Attention to detail
• Time management
• Multitasking ability
• Adaptability
• Problem-solving skills
• Ability to maintain confidentiality

Responsibilities

• Provide direct support to SAVI Buildings Service Group and other admin teams.
• Assist onboarding, IT setup, and new starter processes.
• Maintain organizational charts and email/Teams groups.
• Coordinate events, invites, attendee tracking, and dietary needs.
• Research catering quotes and book meeting/training rooms.
• Arrange travel for staff and ensure approvals and itineraries align with policy.
• Assist in creating suppliers in Workday and processing expenses.
• Edit/format/proofread reports and PowerPoint decks.
• Set up and maintain Aconex accounts; coordinate training requirements.
• Monitor PPE stocks and maintain SAVI Buildings office calendar.

Skills

Business Administration

Team coordination

International client exposure

Strong organizational skills

Excellent communication

Attention to detail

Time management

Multitasking

Adaptability

Problem-solving

Confidentiality

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Microsoft Teams

Microsoft Outlook

Job description

Just imagine your future with us…

At Aurecon, we see the future through a very different lens. Do you?

Innovation, eminence and digital are at the heart of everything we do. Are you excited about the future?

Are you driven by the opportunity to work on some of the most challenging and complex projects around the world and to learn from the best? We are.

Diversity is at the core of everything we do. We work together to create a culture based on respect, trust, and inclusiveness. Our differences are what fuel our creativity.

What will you do?

Provide direct support to the SAVI Buildings Service Group primarily, and support other office administration teams in the development, production, and conveyance of Service Group / office administration and other ad-hoc duties.

Working collaboratively with multidisciplinary teams locally and offshore, you will apply sound engineering judgement, Aurecon’s values, and New Zealand design standards to deliver practical, sustainable, and client-focused solutions. This role supports Aurecon’s commitment tobringing ideas to life, creating positive outcomes for communities, and fostering an inclusive, high-performing global workforce.

As an Administrative Assistant, the scope of work and role will be as follows:

• Staff onboarding / departures:
• Assisting Line Manager with pre-start Onboarding requirements (IT, Hot Desk)
• New starter checklist, ensuring all new starters are experiencing the same onboarding process as efficiently as possible
• Update Organizational charts
• Update email distribution groups & Teams Channels
• Assisting Line Managers with team departures where required
• Teams and SharePoint:
• Mapping out content that needs to be posted as per calendar / team events / announcements
• Driving content for team engagement via MS Teams and SharePoint.
• Internal events
• Liaising with Team / Line Manager on the Event Scope - assisting in sending invitations and monitoring of attendee numbers / dietary requirements
• Research quotes for catering / other resources if needed
• Booking meeting / training rooms as required
• Event Run Sheet Confirmation (as required)
• Assist with Travel for PL / Staff, seeking approvals required, through to issuing final itinerary ensuring travel needs are being met and in line with Aurecon policy
• Data processing:
• Assist in creating suppliers in Workday for processing - Create Supplier Request
• Assist PL / Staff with credit card expenses as a delegate on Workday
• Administration / Other SME Tasks:
• Assist in editing / formatting / proofreading reports / assist in PowerPoint presentations
• Aconex - Set up and maintenance of new accounts
• Coordinating with training requirements. I.e. Facilitate and advise. Staff member is responsible of ETA's and seeking approvals with payments
• Miscellaneous:
• Monitor PPE of team to ensure everyone has what they need and expiring items are replaced before they expire
• Update/Monitor general SAVI Buildings Office Calendar

We know today’s complex challenges can only be solved through bringing together diverse teams of people from across our business, so there will be opportunities for you to apply your skills and creativity to projects in other geographies and markets.

What can you bring to the team?

Firstly, you will share our genuine passion for re-imagining engineering and be someone that actively pursues continuous learning to help shape the future. You will also need the following:

• Business Administration – relevant experience
• Minimum 2 years relevant experience
• International client exposure
• Strong organizational skills
• Excellent communication (both written and verbal)
• Experience in MS Microsoft Office (Word, PowerPoint, Excel, Teams, Outlook)
• Attention to detail
• Time management
• Multitasking ability
• Adaptability
• Problem-solving skills
• Ability to maintain confidentiality

OurAurecon Attributesdefine our way of being – they are a collection of qualities that makes us who we are. Individually and collectively, they unleash the true power of Aurecon, they make us stand out from the crowd and are critical to our success. We don’t expect you to have all eight of the attributes, but one that is unique to you.

We value that each of our team members brings something different to Aurecon. We look for people who have had a broad range of experiences throughout their career and can demonstrate how they have worked as part of a team to bring ideas to life. Does that sound like you?

About Us

Headquartered in Australia, Aurecon is one of the leading international engineering, design and advisory company that brings vital engineering experience, technical capabilities, and design expertise to an extensive range of markets.

Over the last 85 years, our team of more than 7,800 experts located in 11 locations across the globe have collaborated with our clients and partners to reimagine, shape and engineer clever, innovative and sustainable solutions to solve some of the world’s most complex challenges.

In Asia, where the region is undergoing rapid transformation in areas of sustainability, digital and infrastructure, we lead by being innovative, flexible and nimble. We embrace design-led thinking – an approach that is guided by digital engineering, the user experience and sustainability – ensuring that the work we do is future ready and leaves a legacy for the next generation.

Think engineering. Think again.