Administration & Accounts Support (PERMANENT AU DAYSHIFT, REMOTE/WFH PHILIPPINES)

Scalex Technology Solutions; Philippines; Teletrabalho; PHP 620 000 - 744 000; Tempo integral

Resumo da oferta

Scalex Technology Solutions is seeking a full-time Finance & Administration professional to support financial, childcare administration, and compliance needs. The role covers bookkeeping, payroll, BAS, GST, and financial reporting for two centres, with strong software use (Xero, OWNA, PRODA) and executive support duties.

The ideal candidate will have CPA qualifications, ISO experience, and a solid accounting/finance background, plus proficiency in Excel and MS Office.

Qualificações

• CPA qualified with accounting and finance background.
• ISO experience and compliance knowledge.
• Experience with Xero, PRODA and OWNA systems.
• Familiar with BAS, GST, payroll and STP processes.
• Ability to manage two sites and executive support tasks.

Responsabilidades

• Finance & accounts management including bookkeeping and payroll.
• Childcare administration across multiple sites and enrolments.
• Policy, compliance & regulatory administration and reporting.
• Professional communication with families and staff.
• Executive support duties and system/process improvements.

Conhecimentos

Accounting & finance

ISO experience

Executive support

Two-site coordination

Formação académica

CPA qualification

Ferramentas

Xero

OWNA

PRODA

Excel

MS Office

Descrição da oferta de emprego

PERMANENT AU DAYSHIFT, REMOTE

Administration & Accounts Support

Role: Full-Time Role (40 hours

VA Rate: $10-$12 AUD per hour

START ASAP

Role Purpose

• Additional full-time staff member to support the client directly in her business
• Role combines Finance & Accounts, Childcare Administration, Compliance, Executive Support, HR, and Systems.

Key Candidate Qualifications

• CPA qualified
• Strong accounting and finance background
• ISO experience

1. Finance & Accounts

• Bookkeeping
• Payroll, including Single Touch Payroll (STP) and superannuation
• Weekly and monthly invoice batching
• Experience with Xero
• BAS and GST preparation
• Budgeting and cash flow management
• Separate financial reporting for each centre
• Fee collection, debt follow-up, and payment plans

2. Childcare Administration

• Childcare administration experience across multiple sites
• Child enrolments
• Waitlist management
• New family orientation
• Child Care Subsidy (CCS) administration
• PRODA
• Enrolment notices
• Occupancy tracking and reporting
• Strong software skills, particularly OWNA

3. Policy, Compliance & Regulatory

• Policy and compliance administration
• Strong knowledge of:
• National Quality Framework (NQF)
• National Quality Standard (NQS)
• Education and Care Services National Law & Regulations
• Support with Assessment & Rating preparation
• Quality Improvement Plans (QIPs)
• Notifications and correspondence with the NSW Department of Education via NQA IT System
• Maintain:
• Staff qualifications
• Certificates
• WWCC registers
• Monitor staff-to-child ratios and rostering compliance
• Understanding of the Children's Services Award and relevant employment obligations
• Privacy and record-keeping compliance

  4. Communication

  • Excellent written and spoken English
  • Comfortable writing and sending emails to parents and staff
  • Calling parents and staff when required
  • Professional and warm communication with families
  • Diligent and reliable follow-up

  5. Executive Support, HR & Systems

  • Act as Executive Assistant to Christine
  • Diary management
  • Meeting management
  • Staff recruitment support
  • Staff onboarding
  • Record-keeping
  • Develop systems, processes, and procedures that work consistently across both centres
  • Create flowcharts
  • Advanced Microsoft Office, particularly Excel
  • Highly organised and able to manage competing priorities across two sites

  Ideal Candidate Profile

  CPA/Accounting + Childcare Administration + Australian childcare compliance experience + strong systems/Excel capability + executive support skills.

  Major advantage: Someone who can function as a finance/accounting lead + childcare administrator + compliance coordinator + EA, rather than being purely an accountant.