Admin Officer / Permit Coordinator

Private Advertiser; Naga; Sur place; PHP 420 000 - 540 000; Plein temps

Résumé du poste

Private Advertiser in the Philippines is seeking an Admin Officer / Permit Coordinator to support our renewable energy project in Camarines Sur. The role focuses on government relations, processing local permits, and coordinating with LGUs, barangays, and community stakeholders.

You will ensure regulatory compliance, maintain documentation, and assist HR with local employment permits. On-site work in Naga City is required, with occasional site visits and external engagement.

Qualifications

• Bachelor's Degree in Business Administration, Public Administration, Legal Studies, or related field.
• At least 3 years of relevant experience in administration, government liaison, permit coordination, or external affairs.
• Practical experience in processing Philippine local government and regulatory permits (LGUs, DPWH, DENR-EMB).
• Fluent in English and Tagalog; Chinese language proficiency is an advantage.
• Willingness to be based on-site in Naga City, Camarines Sur.

Responsabilités

• Government Relations & Permit Coordination: Handle external government liaison and coordinate permits and regulatory approvals.
• Local Government Liaison: Maintain relationships with barangay officials and local authorities.
• Community & Stakeholder Coordination: Engage with landowners and stakeholders on inquiries and grievances.
• Regulatory Documentation: Maintain records of permits, submissions, and approvals.
• HR & Labor Administration Support: Assist HR with local employee documentation and labor compliance.
• Project Administration: Organize meetings and site visits; coordinate external engagements.
• Office & Site Support: Manage administrative duties and site logistics.

Connaissances

Government liaison

Permit coordination

Stakeholder coordination

HR & labor administration support

Project administration

Communication

Formation

Bachelor's Degree in Business Administration, Public Administration, Legal Studies, or related field

Description du poste

We are looking for a proactive and well-organized Admin Officer / Permit Coordinator to join our Project Department for a renewable energy infrastructure project based in Camarines Sur, Philippines.

The successful candidate will be responsible for coordinating government relations, processing local permits and regulatory approvals, and maintaining effective communication with local government units (LGUs), barangay officials, community stakeholders, and landowners.

This role requires someone with practical experience in Philippine government procedures, construction-related permitting, and external stakeholder coordination, preferably within the construction, infrastructure, or renewable energy industry.

Key Responsibilities

Government Relations & Permit Coordination: Handle external government liaison and coordinate the preparation, submission, follow-up, and processing of project permits and regulatory approvals, including barangay clearances, municipal/city permits, building permits, DENR-EMB environmental compliance, and other construction-related licenses.

Local Government Liaison: Maintain effective working relationships with local barangay officials, municipal and city government offices, relevant government agencies, and other local authorities.

Community & Stakeholder Coordination: Coordinate with community representatives, landowners, and other stakeholders on day-to-day project matters, including inquiries, concerns, and grievance handling.

Regulatory Documentation: Maintain proper records of permits, licenses, official correspondence, government submissions, approvals, and renewal requirements.

HR & Labor Administration Support: Assist the HR team with local employee documentation, employment-related permits, contractor workforce documentation, and other labor compliance requirements.

Project Administration: Organize project meetings, official government visits, site receptions, and external stakeholder engagements.

Office & Site Support: Coordinate general administrative matters, site office logistics, documentation, and other project-related administrative duties as required.

Requirements & Qualifications

Bachelor's Degree in Business Administration, Public Administration, Legal Studies, or a related field.

At least 3 years of relevant experience in administration, government liaison, permit coordination, or external affairs, preferably in construction, infrastructure, or renewable energy projects.

Practical experience in processing Philippine local government and regulatory permits is required, particularly involving LGUs, barangay offices, DPWH, and DENR-EMB.

Good understanding of Philippine government procedures, construction permitting processes, and relevant regulatory requirements.

Fluent in English and Tagalog, both written and spoken.

Chinese language proficiency is an advantage.

Established working relationships with local government offices and stakeholders in Naga City or Camarines Sur will be a strong advantage.

Strong communication, coordination, negotiation, and problem-solving skills.

Well-organized, detail-oriented, and capable of handling multiple administrative and permitting tasks independently.

Willingness to be based on-site in Naga City, Camarines Sur, Philippines.

What We Offer

Opportunity to support the development of a major renewable energy infrastructure project.

Exposure to government relations, regulatory compliance, and project administration in the renewable energy sector.

Opportunity to work with international project teams and local stakeholders.

Contract employment subject to agreed employment terms.