Admin & Marketing Support (Australian Client/Day Shift)

Brainbox; Angeles; On-site; PHP 279,000 - 446,000; Full time

Benefits offered by this job

HMO on day 1

Work-life balance with weekends off

Unlimited training and career growth

International clients experience

Job summary

Brainbox is seeking an enthusiastic Admin and Marketing Associate for its Pampanga office. You will handle front-line customer interactions via phone, email, and social media, schedule jobs in ServiceM8, prepare quotes, and support invoicing. You will also plan marketing content, publish posts, and develop workflows using GoHighLevel.

The role is onsite, with a 37.5 hour work week, offering HMO from day one, weekends off, and opportunities to travel with international clients.

Qualifications

• Bachelor’s degree in Business Management/Administration/Marketing or relevant field.
• 1+ year of experience in administration/marketing or similar role is advantageous.
• Fresh graduates encouraged to apply with interest in admin and marketing.
• Highly organized, calm under pressure, proactive.

Responsibilities

• Act as first point of contact for customers via phone, email, and social media.
• Book and schedule jobs in ServiceM8, providing clear ETAs and updates.
• Prepare, issue, and follow up quotes and approvals.
• Coordinate electricians’ schedules and manage changes in real time.
• Manage email inboxes and ensure no enquiries are missed.
• Conduct customer follow-ups post-job for quality and satisfaction.
• Support basic invoicing, payment follow-ups, and customer records.
• Manage simple social media posts using job photos supplied by electricians.
• Provide regular workload and issue updates to the business owner.
• Content planning and posting for marketing channels.
• Set up and test marketing automations and email campaigns.

Skills

Administrative skills

Marketing coordination

Customer service

Organizational skills

Communication skills

Education

Bachelor’s degree in Business Management/Administration/Marketing

Tools

ServiceM8

GoHighLevel

CRM systems

Social media tools

Job description

About Brainbox

Brainbox is different from every other BPO. It’s not just the amazing culture, strong brand, loyal customers and talented staff - it is deeper than that. The Brainbox core value of ‘Always Be Kind’ is embedded in every policy, decision, and every day. We develop our people, and the Philippines management team is all Filipinos. Everything we do aims to provide people with a work culture that helps them improve every single day. From unlimited training to HMO benefits from day 1, we want our people to love what they do and become the best versions of themselves.

Key Duties

Admin

• Act as first point of contact for customers via phone, email, and social media.
• Book and schedule jobs in ServiceM8, providing clear ETAs and updates.
• Prepare, issue, and follow up quotes and approvals.
• Coordinate electricians’ schedules and manage changes in real time.
• Manage email inboxes and ensure no enquiries are missed.
• Conduct customer follow-ups post-job for quality and satisfaction.
• Support basic invoicing, payment follow-ups, and customer records.
• Manage simple social media posts using job photos supplied by electricians.
• Provide regular workload and issue updates to the business owner.

Marketing

• Content planning and coming up with post ideas
• Scheduling and publishing content
• Basic editing of photos
• Preparing captions and content for social media pages
• Marketing and content management using GoHighLevel
• Creating and managing workflows and automations for email marketing and campaigns
• Creating email templates for marketing purposes, such as:
  • Upcoming promotions
  • Following up with existing clients
  • Checking in with previous clients
  • Other customer nurture campaigns
• Setting up and testing marketing automations to help with lead follow-ups and customer communication.

Requirements

• Bachelor’s degree in Business Management/Administration/Marketing or any relevant degree
• At least 1 year of experience in administration/marketing or in a similar role is an advantage
• Fresh graduates are encouraged to apply with interest in admin and marketing
• Highly organised, calm under pressure, and proactive
• Confident phone manner and customer-first mindset
• Strong attention to detail and follow-through
• Comfortable coordinating trades and managing shifting priorities
• Prior experience supporting an Australian business is highly desirable

Benefits

Perks

• Attractive and competitive salary
• Tenure-based and Performance-based incentives
• Paid time off
• Unlimited cash incentives for hired referrals
• Engagement and Recognition programs
• HMO on day 1
• Work-life balance with a 37.5 hour week and free weekends
• International career growth and clients
• Opportunities to travel abroad
• Modern air-conditioned offices, located along MacArthur Highway (easy public transportation access), near residences, malls, and restaurants
• Fun and inclusive working environment and great working culture
• Dedicated local support with local Management, HR, onboarding, payroll, and ICT
• Access to unlimited training and micro-competencies to advance your skills

This role is subject to a number of skills and possible online practical tests. This position is an onsite role at our Pampanga office. Candidate must be willing to work on-site.