Admin Intern (Philippines)

Planate Management Group; Castillejos; On-site; Full time

Job description

Planate Management Group (PMG) is a Service-Disabled Veteran-Owned Small Business (SDVOSB) headquartered in Alexandria, Virginia, and Orlando, Florida USA with technical support centers in South East Asia and East Africa, that provide program management and facilities engineering services worldwide. Planate is a small business provider of planning, design, infrastructure management, technical consulting, engineering, and construction management services in support of the US Department of Defense (DOD) and its service (Army, Air Force, Navy, Marine Corps) missions, along with other federal agencies, all over the world.

We are looking for a motivated, detail-oriented, and highly organized Admin Intern to join our team and support our daily office operations. This internship offers valuable hands-on experience in office administration, coordination, procurement support, inventory management, and employee services.

Key Responsibilities

• Assist with day-to-day administrative and office coordination activities.
• Support the management of incoming and outgoing communications, including emails, calls, documents, and packages.
• Help maintain office records, databases, filing systems, and inventory logs.
• Assist in monitoring and replenishing office supplies and equipment.
• Support procurement activities, including sourcing, requesting quotations, and tracking orders.
• Help maintain asset management records and inventory tracking systems.
• Assist with shipping, receiving, and distribution of office materials and company assets.
• Coordinate meeting schedules, conference room bookings, and office events.
• Prepare, organize, print, and distribute documents, reports, and presentations.
• Support travel and accommodation arrangements for employees and visitors when needed.
• Assist in coordinating office services and vendor-related activities.
• Perform data entry and ensure accuracy of administrative records.
• Provide general administrative support to employees, clients, visitors, and business partners.
• Participate in special projects and other administrative tasks as assigned.

Qualifications

• Currently pursuing or recently completed a degree in Business Administration, Management, Marketing, Office Administration, or a related field.
• Fresh graduates and students seeking internship experience are encouraged to apply.
• Basic proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Strong verbal and written communication skills.
• Excellent organizational and time-management abilities.
• Strong attention to detail and accuracy.
• Ability to handle multiple tasks in a fast-paced environment.
• Positive attitude, professionalism, and willingness to learn.
• Familiarity with office equipment such as printers, scanners, and copiers is an advantage.

Visit our career site https://planate.com/careers/ to know more about our other openings.

Why Planate?

Planate Management Group is an Affi­some?

Planate Management Group is an Affi­some? All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Joining the Planate team opens you to an experience working for a Global company where you are among a team that is considered a premier trusted partner for planning, design, engineering, asset management, and professional service solutions anytime, anywhere. We Take Care of Our Own; Personally, and Professionally, Up and Down The Line.

We’d love for you to be a part of our Global workforce, helping us serve as an effective and integrated partner to advance every client's mission!