Admin Assistant/Document Controller

Private Advertiser; Pasig; On-site; PHP 400,000 - 600,000; Full time

Job summary

A leading company is looking for an Admin Assistant/Document Controller to handle office administration tasks such as document management and logistical support. Ideal candidates should possess knowledge of 365 Business Central and be familiar with processing billings. This role is essential for maintaining efficient office operations and supporting various departments with their administrative needs.

Responsibilities

• Handle filing, scanning, verification, archiving and storing of files.
• Circulate documents and ensuring timely deliveries.
• Assist in setting up site offices and coordinating meetings.

Skills

Knowledgeable on 365 Business Central

Knowledgeable on processing Billings and ORs

Job description

Position: Admin Assistant/Document Controller

• Handle filing, scanning, verification, archiving and storing of hard copy and soft copy files; Main tasks include keeping SharePoint updated.

• Circulate documents via post and emails, making sure these reach the intended recipients within the timeline required and thereby avoiding any late communications or missed deadlines.

• Designing templates for documents, file types and document databases.

• Checking and editing documents for accuracy and compliance.

• Assist in collating documents for reports and applications.

• Assist in setting up site offices.

• Handles messengers’ requests.

• Arranges and coordinates business travel, itineraries, accommodations and transportation.

• Reviews invoices, and prepares, monitors and releases payments for utilities, travel arrangements and other services and activities required by Admin and other departments as needed.

• Assist Office Manager in ensuring office procedures and systems operate efficiently and other Admin tasks.

• Handling incoming/outgoing calls and correspondence.

• Setting up and coordinating meetings and conferences.

• Provide logistical support for all Company activities and other Departments; and

• Performs other office related tasks as may be required from time to time.

Qualifications:

• Knowledgeable on 365 Business Central

• Knowledgeable on processing Billings and ORs