Admin Assistant

Monroe Consulting Group; Taguig; On-site; PHP 100,000 - 400,000; Full time

Job summary

A recruitment firm is seeking an Admin Assistant for a multinational medical device company in Taguig. This role involves providing comprehensive support to executives, managing administrative tasks, coordinating departmental activities, and ensuring efficient communication. Ideal candidates should have a degree in Business Administration and at least 3 years of relevant experience. Proficiency in MS Office is required.

Qualifications

• Minimum of 3 years of experience in administrative or executive support.
• Strong attention to detail.
• Ability to work independently and collaboratively.

Responsibilities

• Manage administrative tasks for executives.
• Coordinate departmental activities and streamline workflows.
• Prepare reports, presentations, and meeting materials.

Skills

MS Office Suite proficiency

Organizational skills

Written communication

Verbal communication

Problem-solving skills

Education

Bachelor's degree in Business Administration or related field

Tools

Office management systems

Job description

Executive search firm Monroe Consulting Group is recruiting an Admin Assistant on behalf of a multinational medical device company specializing diabetes care. The role will be reporting in BGC, Taguig.

Key Responsibilities:

• Manage administrative tasks, providing comprehensive support to executive management and key stakeholders.
• Coordinate various departmental activities to streamline workflows and enhance overall productivity.
• Set up, manage, and maintain specialized file systems and databases, ensuring efficient record-keeping and easy access to critical information.
• Handle daily correspondence, including emails, phone calls, and written communication, ensuring timely responses and improved external communication.
• Prepare, proofread, and edit reports, presentations, and meeting materials with accuracy and attention to detail.
• Schedule and coordinate meetings, conferences, and appointments, managing calendars and ensuring optimal time management for executives.
• Perform invoice reconciliation for account billing review and monitor financial records to ensure accuracy and compliance.
• Assist in travel arrangements, including booking flights, accommodations, and preparing travel itineraries.
• Monitor office supplies inventory, place orders, and ensure cost-efficient procurement.
• Support HR processes, including onboarding and offboarding administrative tasks.
• Facilitate internal communications, disseminate updates, and assist in drafting official announcements.
• Act as a liaison between departments, vendors, and external partners, ensuring smooth coordination and issue resolution.
• Provide ad-hoc administrative support for special projects and initiatives as required.

Qualifications:

• Bachelor's degree in Business Administration or related field preferred.
• Minimum of 3 years of experience in an administrative or executive support role.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management systems.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to handle sensitive and confidential information with discretion.
• Strong problem-solving skills and attention to detail.
• Ability to work independently and collaboratively in a fast-paced environment.