Admin Assistant

Filinvest Development Corporation; Mandaluyong; On-site; PHP 100,000 - 400,000; Full time

Job summary

A leading company in the Philippines seeks an administrative professional to manage assets, supplies, and vehicle maintenance. The successful candidate will process billing payments, oversee facility management, and ensure proper inventory control. If you have strong organizational skills and a background in business, this role provides an excellent opportunity for growth.

Qualifications

• At least 1 year work experience.
• Can work within deadlines.
• Proficient in Microsoft Word and Excel.

Responsibilities

• Monitor and assist in asset and supplies movements.
• Process repair, selling, and disposal of assets.
• Generate monthly reports on asset monitoring.
• Process billing for utility and telecom services.
• Facilitate insurance claims for company vehicles.

Skills

Microsoft Word

Microsoft Excel

Customer Service

Stress Management

Deadline Management

People Skills

Education

Any 4-year business course

Job description

Responsible in monitoring the movement of assets and maintaining the facilities of site offices. Other responsibilities are processing of billing payments such as telecom, utility, and power, maintenance of facilities and company vehicle, assets and furniture inventory and other job-related tasks under Corporate Administration.

Duties And Responsibilities

ASSETS AND SUPPLIES MONITORING

• Monitor and assists in assets and supplies movements such receiving transferring and returning to accountable employee.
• Process the repair, selling, and disposal of assets and supplies
• Generate monthly reports to update the monitoring of assets and supplies
  
  
  

Model Units/Showroom Inventory

• Schedule inventory of model units, showroom, and clubhouse
• Monitor movements of model units, clubhouse, and technical and marketing office movable items
• Ensure proper turnover of items to Subdivision Administrator, Project Engineer and/or Project Development
• Participate in the inspection of model units or showroom
• Update database to generate the total amount of all acquired items
  
  
  

VEHICLE AND FACILITIES MAINTENANCE

• Process repair and/or disposal of company vehicle
• Process renewal or registration of company vehicle and car plan
• Facilitate insurance claims for vehicular accidents
• Monitor the compliance of Company Vehicle Utilization Policy
  
  
  

BILLING

• Process site billing including telephone, courier, utility, repair and power
• Monitor and record check payment of all utility payments
• Ensure with the concerned department any unusual call from telco billings
  
  
  

Technical Competencies And Skills

• Proficient in Microsoft Word and Excel
• Can work within deadlines
• Has strong stress management
• People Skills
• Has customer service attitude
  
  
  

Education, Trainings, Licenses Required

• Any 4 - year business course
• At least 1 yr work experience