Admin Assistant

HR Spectacles; Makati; On-site; PHP 100,000 - 400,000; Full time

Job summary

A leading company in Makati is seeking a reliable and proactive Admin Assistant to support the COO. This role demands strong organizational skills and adaptability, requiring a Business Administration graduate. Responsibilities include daily administrative tasks, coordinating projects, and supporting management. The ideal candidate has 1–2 years of experience, is tech-savvy, and possesses a valid driver’s license to manage errands.

Qualifications

• 1–2 years’ experience in administrative or assistant roles.
• Must have a valid driver’s license and ability to drive in Metro Manila.

Responsibilities

• Support day-to-day administrative operations including filing, scheduling, and document preparation.
• Act as a point of coordination between the COO and staff.
• Attend internal meetings and prepare concise minutes.
• Assist in small-scale decision-making support.

Skills

Strong organizational skills

Adaptability

Problem-solving skills

Good verbal and written communication

Tech-savvy

Education

Bachelor’s Degree in Business Administration

Tools

Google Workspace

MS Office

Job description

We are looking for a reliable and proactive Admin Assistant to provide direct support to the COO. This role requires strong organizational skills, adaptability, and initiative. The ideal candidate is a Business Administration graduate who can handle daily administrative work while also assisting in coordinating projects, communicating with staff, and supporting management tasks.

This is not a simple clerical role — the Admin Assistant will be trusted to think critically, manage multiple priorities, and act as a dependable support to leadership.

Key Responsibilities

• Support day-to-day administrative operations including filing, scheduling, document preparation, and correspondence.
• Act as a point of coordination between the COO and staff, ensuring instructions are clear and followed up.
• Attend internal meetings to take and prepare concise, accurate minutes.
• Assist in small-scale decision-making support by analyzing information and presenting clear options.
• Handle logistics for office activities, travel, and errands.
• Manage and organize physical and digital files for easy retrieval.
• Maintain confidentiality in handling sensitive information.
• Drive when necessary for errands or tasks (must have a valid driver’s license).

Qualifications

• Bachelor’s Degree in Business Administration (preferred) or a related course.
• Minimum of 1–2 years’ experience in administrative or assistant roles.
• Strong organizational and multitasking skills.
• Good verbal and written communication in English and Filipino.
• Critical thinker with initiative and problem-solving skills.
• Tech-savvy and comfortable with Google Workspace, MS Office, and digital filing systems.
• Valid driver’s license and ability to drive in Metro Manila.
• Flexible with schedule and adaptable to urgent tasks.